Senior Executive Assistant

BARBRI • Dallas, TX

2d • Remote

About The Position

BARBRI is seeking a highly capable Senior Executive Assistant to provide strategic and administrative support to the CEO across a complex international business. The role involves supporting a demanding schedule across US and UK time zones, regular travel, and frequent interaction with clients, colleagues, Board members, and external stakeholders. The successful candidate will anticipate needs, protect the CEO’s priorities, create structure, exercise sound judgment, and ensure commitments and actions are followed through without constant direction.

The position is listed as US remote or London, UK. Applicants must have the ongoing legal right to work in the United States or the United Kingdom without current or future employer sponsorship; temporary work authorization is not eligible. The role supports BARBRI’s mission to transform education through innovative technology. BARBRI describes itself as an equal opportunity employer and is committed to an inclusive environment.

Requirements

• At least 5 years of experience as an Executive Assistant or in a comparable role directly supporting a CEO or senior executive.
• Demonstrated experience managing complex executive calendars, competing priorities, frequent changes, and domestic and international travel.
• Exceptional written, verbal, and interpersonal communication skills, including the ability to draft executive-level correspondence.
• Advanced proficiency with Microsoft 365, including Outlook, Teams, Word, PowerPoint, and Excel.
• Strong organizational and time-management skills, exceptional attention to detail, and follow-through.
• Ability to anticipate needs, exercise independent judgment, identify issues early, and follow through without prompting.
• Discretion and experience handling highly confidential corporate, Board, personnel, or commercially sensitive information.
• High emotional intelligence and confidence interacting with senior executives, Board members, clients, partners, and other stakeholders.
• Confidence to respectfully push back, hold others accountable to deadlines, and determine what requires the CEO’s attention versus what can be handled elsewhere.
• Flexibility to support an international organization across US and UK time zones, including occasional adjustments to working hours and travel as needed.
• Familiarity with modern productivity and AI tools used to improve executive and administrative workflows.
• Ongoing legal right to work in either the United States or the United Kingdom without current or future employer sponsorship; temporary work authorization is not eligible.

Nice To Haves

• Bachelor’s degree in Business Administration, Communications, or a related field.
• Experience supporting Board and executive leadership meetings, including preparation of presentations, reports, meeting materials, and communications.
• Experience working in a global, private equity-backed, high-growth, or rapidly evolving organization.
• Experience supporting geographically dispersed executives and teams.

Responsibilities

• Manage the CEO’s complex calendar, priorities, meetings, and preparation time across US and UK time zones.
• Coordinate domestic and international travel, including itineraries, accommodations, transportation, logistics, and schedule adjustments.
• Manage requests for the CEO’s time, prioritizing, redirecting, or declining requests based on business priorities.
• Prepare briefing notes, agendas, presentations, correspondence, and other materials for key internal and external meetings.
• Capture meeting decisions, actions, and commitments; maintain trackers and proactively follow up with owners to ensure completion.
• Serve as a trusted liaison between the CEO and the Executive Leadership Team, Board members, clients, partners, and other key stakeholders.
• Draft and manage executive communications in a warm, direct, and professional voice, ensuring clear handoffs and timely follow-up.
• Coordinate Executive Leadership Team activities, leadership communications, performance milestones, town halls, and other executive-level initiatives.
• Manage executive administration, including expenses, invoices, contracts, approvals, records, and other documents requiring the CEO’s attention.
• Continuously improve systems, routines, and processes that increase the effectiveness of the CEO and executive office.

Benefits

• The posting mentions a comprehensive perks package designed to support employee well-being and personal interests, but does not specify individual benefits.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed