Executive Assistant/Office Manager

George P. Johnson Experience Marketing • Delray Beach, FL

1d • $60,000 - $75,000 • Hybrid

About The Position

GPJ is hiring an Executive Assistant/Office Manager to provide comprehensive administrative support to senior executives and oversee front office operations. The role includes managing complex calendars, scheduling meetings, coordinating travel, handling communications and sensitive information discreetly, organizing meetings and events, managing project timelines, and supporting cross-functional teams. The position also serves as a liaison between executives and internal and external stakeholders, maintaining smooth communication and internal updates.

Office management duties include overseeing reception and front desk operations, staffing and managing the reception area, handling mail, greeting guests, coordinating office services, and maintaining facilities. The role liaises with building management and IT, manages supplies and equipment, supports workstation setup and networking, and arranges logistics for office meetings. The position is hybrid and requires on-site work at the Delray Beach, Florida office at least two days per week.

Requirements

• High school diploma or equivalent.
• At least 5 years of previous office administrative experience.
• Proficient typing and writing skills.
• Demonstrated ability to manage and organize multiple projects.
• Mastery of Word, PowerPoint and/or Keynote, and Excel.
• Professional and discreet behavior and demeanor.
• Ability to juggle tasks while maintaining a calm demeanor.
• Strong communication, prioritization, organization, and thoroughness.

Nice To Haves

• Previous office administrative experience in an agency environment.

Responsibilities

• Provide general administrative support to senior executives, including managing calendars, scheduling meetings, booking travel, and processing expense reports in approved agency databases.
• Handle executive communications and sensitive information with discretion, and serve as a liaison with internal and external stakeholders.
• Organize meetings and events, manage project timelines, and support cross-functional teams in meeting deadlines.
• Project-manage small company meetings and support ad hoc special projects.
• Oversee front office operations, including reception, greeting guests, handling mail, and managing the reception area.
• Maintain a clean, organized work environment, including conference rooms and common social areas.
• Coordinate office services and related activities, and arrange logistics and preparations for meetings held in the office.
• Liaise with building management and IT, manage office supplies and inventory, and purchase or lease relevant office equipment.
• Assist IT with workstation setup and networking.
• Address facility maintenance issues, including temperature control and lighting, and submit work orders to the landlord, including after-hours HVAC requests.
• Ensure certificates of insurance are current for freight and shipping companies used for pickups and deliveries.
• Address security and safety concerns, maintain the emergency evacuation process, track building access cards and key fobs, and manage annual fire extinguisher certification.
• Contribute proactively to office culture.

Benefits

• Employee Stock Ownership Plan (ESOP) providing employees with an ownership interest.
• FTO policy with no accrual of time off.
• Employer matching 401(k) plan with no vesting period.
• Low employee contribution healthcare option.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: High school or GED