Office Manager / Executive Assistant
About The Position
The Executive Assistant/Office Manager provides direct administrative support to Lycia’s Chief Business Officer, Chief Scientific Officer, and Chief Medical Officer; coordinates interviews for hiring teams; and keeps the South San Francisco office running smoothly. Working alongside another Executive Assistant, this role also serves on the company’s safety committee and leads planning for social and culture events. The position is suited to someone detail-oriented, resourceful, proactive, discreet with confidential information, and comfortable balancing executive support, recruiting coordination, and hands-on office work. It is based on-site in South San Francisco, with occasional travel to support advisory board meetings. Lycia Therapeutics is a clinical-stage biotechnology company developing therapeutics through its lysosomal targeting chimera (LYTAC) platform. The company is headquartered in South San Francisco.
Requirements
- Bachelor’s degree or equivalent experience.
- At least 5 years of experience as an executive assistant and/or office manager, including direct support of C-level executives.
- Advanced proficiency with Microsoft 365, including Outlook, Word, Excel, and PowerPoint.
- Excellent organizational and time-management skills, with the ability to prioritize competing demands across multiple executives.
- Exceptional written and verbal communication and interpersonal skills.
- Discretion and professionalism when handling confidential information.
- Ability to multitask and work independently and collaboratively in a fast-paced environment.
- Demonstrated ability to anticipate needs, solve problems, and follow through.
- Flexibility and adaptability when priorities change.
- Ability to work on-site in South San Francisco and travel occasionally to support external meetings.
- Ability to lift and carry office supplies and packages weighing up to 25 pounds.
Nice To Haves
- Experience coordinating advisory board or scientific meetings.
- Experience with interview scheduling.
- Experience at a biotechnology or life sciences company.
Responsibilities
- Keep the office organized, presentable, and functional.
- Liaise with building management and office vendors regarding office-related requests.
- Maintain kitchen supplies, track inventory, order office supplies, and manage office purchasing and vendor relationships within budget.
- Set up conference rooms and audiovisual and IT equipment for meetings.
- Manage incoming and outgoing mail and shipments.
- Manage complex calendars for the Chief Business Officer, Chief Scientific Officer, and Chief Medical Officer, resolving conflicts and protecting time for priorities.
- Coordinate domestic and international travel, including itineraries, bookings, and last-minute changes.
- Coordinate internal and external meeting logistics, including scheduling, venues, catering, materials, meeting setup, and on-site travel support as needed.
- Handle confidential information in accordance with company confidentiality and insider trading policies.
- Schedule and coordinate interviews across the R&D organization, including multi-interviewer and on-site interview days.
- Support new-hire onboarding by coordinating workspace, equipment, and company swag with hiring managers and HR.
- Serve on the company safety committee and coordinate and schedule employee safety training.
- Coordinate team events, including offsites, happy hours, and company celebrations.
Benefits
- Annual bonus.
- Equity.
- Generous benefits package.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
