Executive Assistant Office Manager

Join the AVANT Team•Frisco, TX

3d•Hybrid

About The Position

This full-time, hourly dual-role position supports senior and local leadership while ensuring smooth operations of the HQ2 Office. The Executive Assistant / Office Manager provides high-level administrative support to two Vice Presidents, manages complex calendars and travel, coordinates meetings and events, and helps teams stay organized and connected. The role also oversees daily office operations, reception, office logistics, and local property-management relationships. The position requires discretion with confidential information, professionalism when working with executives, strong communication, and the ability to build positive working relationships across and outside the organization. Employees located in the Greater Chicagoland Area or Dallas/Frisco area are currently expected to work from the office one day per week; this arrangement is subject to change. Front desk presence is required Tuesday through Thursday, 8:30 a.m. to 4:30 p.m.

Requirements

Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint, and other productivity tools.
Strong written and interpersonal communication skills.
Ability to work independently and handle multiple priorities simultaneously.
High level of discretion and professionalism.

Nice To Haves

Experience with Apple/MacOS.

Responsibilities

Provide comprehensive administrative support to two Vice Presidents, including calendar management, travel arrangements, meeting coordination, correspondence, and expense support.
Track key deliverables, help drive their completion, and follow up on outstanding items.
Act as a liaison between senior leadership and various departments.
Handle confidential information with discretion and professionalism.
Oversee day-to-day office operations and maintain local relations with the property manager, including matters involving building access, system maintenance, cleaning staff, and security.
Coordinate meeting spaces and desk availability for Avant staff, partners, and providers.
Plan and organize in-office events and assist with regional events of all sizes.
Manage reception duties, including greeting guests and regulating foot traffic.
Work with various departments to manage office financials.
Serve as the BattleLab Technology expert and support IT staff as necessary.
Handle incoming and outgoing mail, including USPS, FedEx, and other deliveries.
Perform other duties and tasks as assigned.
Communicate effectively and constructively with management, peers, and coworkers.