Executive Assistant

EdgeConneX•Herndon, VA

About The Position

The Executive Assistant partners with senior leadership to manage business affairs, keep projects moving smoothly, and maintain effective communication. The role involves complex, confidential, and critical administrative and organizational tasks, as well as providing backup support to the Senior Executive Assistant. The ideal candidate is a self-starter who is results-driven, exercises good judgment, and brings excellent communication, attention to detail, and time-management skills. They must be able to manage multiple projects, handle a heavy workload accurately, and maintain professionalism when interacting with others. Responsibilities include managing complex calendars across time zones; coordinating meetings and preparing briefing materials; handling executive communications and correspondence; arranging domestic and international travel; tracking action items and deadlines; preparing presentations, reports, and board materials; coordinating cross-functional meetings and events; processing expenses and invoices; maintaining organized digital files; and supporting employee relations outreach and special projects.

Requirements

At least 5 years of experience.
Bachelor's degree.
Strong knowledge and experience in Microsoft Office, systems and procedures, and administrative duties.
Exceptional attention to detail.
Outstanding written and verbal communication skills.
Ability to manage competing priorities and maintain composure under pressure.
High degree of discretion and confidentiality when handling sensitive business and personnel information.
Proficiency with Microsoft Office 365, including Outlook, Word, Excel, PowerPoint, and Teams.
Strong organizational and time-management skills and a proactive, anticipatory working style.
Ability to work effectively as a team player with different disciplines and peer groups and to cover tasks needed to complete the work.

Nice To Haves

Experience with modern collaboration tools such as Slack and Zoom; Salesforce experience is a plus.
Experience in business administration.
Experience in the Data Center industry, Construction, or Real Estate environments.

Responsibilities

Provide executive support to senior leadership on complex, confidential, and critical administrative and organizational tasks, and provide backup for the Senior Executive Assistant.
Manage and optimize complex, frequently changing executive calendars across multiple time zones.
Anticipate and proactively resolve scheduling conflicts.
Coordinate meetings and prepare executives with briefing materials, agendas, and pre-reads.
Serve as the primary contact for internal and external communications on behalf of senior leadership.
Draft, review, and proofread executive emails, memos, presentations, and reports.
Screen and prioritize incoming communications and escalate urgent matters appropriately.
Arrange domestic and international travel, including flights, accommodations, ground transportation, and visas.
Prepare detailed travel itineraries that account for contingencies.
Track action items, deadlines, and follow-ups across multiple workstreams.
Assist with executive-level presentations, sales reports, and board materials.
Coordinate cross-functional meetings and offsites, including logistics, materials, and note-taking.
Support special projects and strategic initiatives as directed by senior leadership.
Process expense reports and invoices accurately and promptly.
Maintain organized digital filing systems.
Manage vendor, client, and key stakeholder relationships with professionalism and discretion.
Organize and support small and large meetings and conference setup.
Partner with Marketing on significant events as needed.
Act as a liaison between employees and upper management.
Coordinate employee relations outreach, including welcome packages and life-event care packages.
Manage special projects as needed.