Executive Assistant

Nokia•Dallas, TX

About The Position

The Executive Assistant provides executive, professional, and administrative support within Corporate Services. The role coordinates complex day-to-day administrative and operational activities, supports departmental and project objectives, and acts as a coordinator among different interest groups. It requires strategic business understanding, advanced problem-solving, effective collaboration across functions and international teams, and adaptability across diverse or hybrid work environments.

Requirements

Advanced analytical and diagnostic problem-solving skills for complex, non-routine problems.
Strategic business understanding and knowledge of how functional areas, systems, and departments interconnect.
Ability to coordinate across diverse, mixed, or hybrid work environments.
Effective communication with functional leadership and senior leaders.
Ability to negotiate operational matters with internal and external stakeholders.
Cross-cultural knowledge and a global mindset for international collaboration.
Adaptability, initiative, and resilience in rapidly changing business environments.

Responsibilities

Manage and coordinate complex day-to-day administrative and operational activities to support departmental and project objectives.
Analyze complex operational or administrative bottlenecks, identify root causes, and develop and implement workflow improvements.
Coordinate short-term departmental projects by tracking milestones, managing documentation, and ensuring timely delivery.
Provide mentorship or first-line management to junior administrative staff, if applicable, including coordinating workloads and ensuring quality output.
Take ownership of the quality, accuracy, and efficiency of individual and team deliverables.
Execute tasks precisely and mitigate risks associated with administrative or operational errors.
Communicate team status, operational matters, and technical updates to functional leadership.
Prepare and conduct high-level briefings for senior leaders within the business function.
Negotiate operational issues, resource allocations, and scheduling conflicts with internal and external stakeholders.
Coordinate effectively across diverse international teams using cross-cultural knowledge and a global mindset.
Identify and implement process improvements and innovative approaches to complex issues.
Adapt to changing business environments and step into new roles, projects, or locations as required.
Apply industry best practices and awareness of internal and external business trends to improve products, processes, or services.
Align collaborative efforts across functional areas, systems, and departments to support organizational objectives.
Resolve complex, non-routine problems using advanced analytical and diagnostic skills and creative strategies.