Executive Assistant Sr

Loma Linda • San Bernardino, CA

2d • $78,000 - $103,730

About The Position

The Executive Assistant Sr provides executive-level professional support to executive leadership staff and has a broad scope of advanced administrative responsibilities. Duties include maintaining calendars, handling correspondence, serving as a liaison between assigned executives and employees and other key stakeholders, preparing presentations, answering telephones, resolving problems, maintaining filing systems, assisting with major projects, coordinating complex projects, and attending meetings on behalf of the executive leader. Performs other duties as needed.

Requirements

• Bachelor's degree required; experience may be considered in lieu of a degree.
• Minimum five years of senior-level administrative experience required.
• Ability to read, write, and speak with professional quality.
• Proficiency in word processing software, including Microsoft Word, Excel, and PowerPoint, and other computer and software programs necessary for the position.
• Knowledge of office business machines.
• Ability to develop charts and graphs.
• Ability to work with people tactfully and diplomatically, relate well with team members, deal objectively with conflict and criticism, and maintain confidentiality.
• Ability to exercise judgment in sensitive and confidential matters, take initiative, and accomplish tasks.
• High proficiency in grammar; ability to express thoughts clearly and concisely and proofread for context and content accuracy.
• Ability to perform basic math functions and follow simple and complex instructions.
• Ability to manage multiple assignments to completion, work independently without frequent supervision, solve problems, and make independent decisions.
• Ability to recognize faces, hear in person, on the phone, and in the environment, and see or hear equipment indicators.
• Ability to distinguish colors as necessary, hear general conversation and workplace sounds, and see adequately to read computer screens and written documents.
• Must understand and embrace the mission, purpose, and identity of Loma Linda and its affiliated entities.

Nice To Haves

• Experience in a healthcare, academic, psychiatric, and/or outpatient setting.
• Minimum one year of project management experience.
• Knowledge of medical terminology.

Responsibilities

• Provide executive-level professional support to executive leadership staff.
• Maintain calendars and handle correspondence.
• Serve as a liaison between assigned executives, employees, and other key stakeholders within the organization.
• Prepare presentations and answer telephones.
• Resolve problems and maintain a system of files.
• Assist with major projects and coordinate complex projects.
• Attend meetings on behalf of the executive leader.
• Perform other duties as needed.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior