Executive & Personal Assistant to the CEO (Hybrid)

Hone Health•Jersey City, NJ

2d•Hybrid

About The Position

Hone is seeking a hybrid Executive & Personal Assistant to support its CEO. The role is designed to give the CEO time back by managing his inbox and calendar, handling follow-ups, and taking recurring personal and logistical tasks off his plate. The position starts at roughly 15 hours per week, with hours expected to flex upward based on success. It includes a mix of remote work and regular in-person time in Jersey City. The assistant will manage email and calendar through delegate access, learn the CEO’s preferences, determine what needs escalation, and track team requests awaiting his input. The role also covers meeting coordination and follow-up, a recurring Friday speaker program, personal upkeep tasks, shipping business-related materials, and miscellaneous requests. The position reports directly to the CEO and begins as an independent contractor (1099), with the potential to convert to full-time based on performance. Compensation is hourly and flexible based on experience.

Requirements

Several years of experience supporting a founder or senior executive.
Experience managing someone’s email and calendar.
Comfort handling hands-on personal tasks and no ego about them.
Proactive, fast, responsive, and able to close loops without being chased.
Sound judgment and discretion with confidential business and personal information.
Based in or near Jersey City and able to work in person regularly.
Fluent in Google Workspace and Slack.

Nice To Haves

Experience with Asana.
Experience with AI tools.

Responsibilities

Manage the CEO’s email and calendar through delegate access, learning his preferences and deciding what to escalate.
Maintain a shared tracker of requests teams are waiting on from the CEO and send materials so work does not stall.
Run the Friday speaker program, including sourcing speakers, conducting preparation calls, sending honorariums, and scheduling sessions.
Schedule internal meetings, prepare briefs, and follow up with owners on action items.
Handle recurring personal upkeep tasks and ship business-related materials.
Respond to miscellaneous requests and document repeatable tasks so they can run without prompting.
Coordinate recurring touchpoints with partner teams as assigned.

Benefits

Competitive compensation and equity options.
Health, dental, and vision insurance coverage for eligible full-time regular employees.
Short-term disability and basic life coverage for eligible full-time regular employees.
Flexible Spending Accounts (FSAs) for eligible full-time regular employees.
Lifestyle Spending Accounts (LSAs) for eligible full-time regular employees.
Federal holidays and uncapped time off for exempt employees.
Budget for necessary technology tools, such as a laptop, monitor, and/or special software.
Company-sponsored virtual and in-person activities.
Waived membership fees for Hone team members who use Hone products.
Remote-first work environment.