Senior Executive Assistant
About The Position
Sonalysts, Inc. is seeking a Senior Executive Assistant to support multiple defense-oriented projects at its Washington Navy Yard office. The role acts as a right-hand partner to the Executive team, coordinating schedules, communications, information flow, and office resources so leadership can focus on strategic decision-making. The position supports technical analysis and work on systems that contribute to national safety and security. The Senior Executive Assistant manages the Director’s and Deputy Director’s schedules and integrates scheduling with the Technical Director; coordinates executive travel; prepares and routes classified and unclassified communications; maintains documentation, data, libraries, and classified materials; and coordinates meetings, reviews, briefings, and visit access requests. The role also provides senior administrative services to Technical Directors and Program Managers and manages facility, equipment, IT, purchasing, and supply logistics, including GENSER and SCI spaces.
Requirements
- Bachelor’s degree in Business Administration, Business Management, Communications, Public Relations, Engineering Management, or a related field, or ten years of equivalent experience in executive-level support.
- At least five years of experience in executive-level support.
- Experience using MS Office tools, including Outlook, Word, Excel, PowerPoint, and Teams.
- Experience managing and coordinating travel.
- Must be a U.S. citizen.
- Must possess a U.S. Department of Defense SECRET clearance and be eligible for a TOP SECRET clearance.
Nice To Haves
- Professional certification such as Certified Administrative Professional (CAP), Project Management Professional (PMP), or Microsoft Office Specialist (MOS).
- Experience using the Defense Travel System (DTS).
- Experience using Microsoft SharePoint.
- Experience using the Defense Information System for Security (DISS).
- Certification as a Data Transfer Agent.
- Strong written and verbal communication skills.
- Strong business writing and editing skills, including the ability to craft executive-level products.
Responsibilities
- Manage the Director’s and Deputy Director’s internal and external schedules and coordinate with the Technical Director’s schedules.
- Prioritize conflicting calendar requests and adapt to short-notice changes.
- Arrange executive travel itineraries, flights, lodging, and ground transportation; manage travel orders and expense vouchers.
- Submit visit requests for classified events and compile logistical information for visited locations.
- Draft, edit, and disseminate classified and unclassified correspondence; receive and route incoming correspondence and formal technical products.
- Develop and deliver white papers for proposed tasks.
- Maintain records of received documentation and data and support maintenance of the Program Technical Library.
- Control classified documents, records, and packages; maintain repositories, checklists, procedures, and documentation libraries.
- Transfer approved data between classified and unclassified networks.
- Participate in preparing briefing materials for senior leadership oversight groups.
- Coordinate meetings, reviews, and internal and external events; set agendas, circulate read-aheads, and track follow-ups.
- Coordinate decision briefs and determine and execute meeting logistics and facility preparation.
- Submit, monitor, and coordinate classified visit access requests and verify visitors’ GENSER clearances.
- Provide senior administrative services to Technical Directors and Program Managers.
- Manage facility logistics for GENSER and SCI spaces, including cleaning and maintenance schedules.
- Manage reportable equipment inventories and coordinate IT services and equipment.
- Manage facility and supply purchases.
Benefits
- Flexible Time Program supporting work-life balance.
- Paid Time Off.
- 401(k) Plan with company match.
- Employee Stock Ownership Plan (ESOP).
- Sales Bonus Program.
- Special Performance and Retention Bonus Program.
- Health and Dental Insurance.
- Dependent Care Assistance Plan.
- Health Care Reimbursement Plan.
- Employee Referral Bonus Program.
- Professional development through tuition reimbursement, online training, and a targeted skills program.
- Relocation Assistance.
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What This Job Offers
Job Type
Full-time
Career Level
Senior
