Executive Administrative Assistant

JPMorgan Chase & Co. • Palo Alto, CA

2d • $41 - $72 • Onsite

About The Position

The Executive Administrative Assistant will provide high-level administrative and organizational support to one or more senior executives in Infrastructure Platforms Foundational Services. The role involves representing the manager or group with professional courtesy and sound judgment, producing accurate, high-quality work, and interacting with executive-level internal clients across business lines. The assistant will adapt procedures and processes to support departmental activities and goals, working in a fast-paced, results-oriented environment.

The position also provides administrative support to the manager in their responsibilities as the Palo Alto IP Site Manager. It requires five days per week in the office, Monday through Friday, and does not support hybrid work. An employment offer is contingent on JPMorgan Chase’s review of criminal conviction history under Section 19 of the Federal Deposit Insurance Act.

JPMorganChase describes its total rewards package as including role-, experience-, skill- and location-based salary, and potentially commission-based pay or discretionary incentive compensation for eligible roles. Benefits and programs are offered based on eligibility. The company also describes itself as an equal opportunity employer and provides reasonable accommodations for religious practices, beliefs, and mental or physical disability needs.

Requirements

• At least five years of demonstrated administrative experience supporting multiple senior leaders in a fast-paced organization, or managing comparable complex coordination responsibilities.
• Strong organizational skills and the ability to manage competing priorities, changing schedules, and deadlines.
• Strong interpersonal skills and excellent written and verbal communication skills, with careful attention to accuracy and detail.
• Proficiency with Microsoft Outlook, Word, Excel, and PowerPoint, along with virtual meeting and collaboration tools.
• Experience coordinating calendars, travel arrangements, meetings, and expense reporting.
• Ability to exercise independent judgment, maintain confidentiality, and escalate issues appropriately.
• Professional interpersonal skills and the ability to work independently and collaboratively.
• Discretion and good judgment in confidential situations, and proven experience interacting with senior management.

Nice To Haves

• Experience supporting at the Managing Director level or equivalent, or above.
• College degree.

Responsibilities

• Manage executive calendars, prioritize scheduling requests, resolve conflicts, and coordinate meetings across time zones.
• Arrange domestic and international travel, including itineraries, transportation, accommodations, and supporting documentation.
• Prepare and submit expense reports, reconcile receipts, and track approvals in accordance with company policies.
• Coordinate meeting logistics, prepare agendas and materials, capture action items, and follow up on commitments.
• Serve as a professional point of contact for employees, clients, vendors, and other stakeholders.
• Maintain organized records and handle sensitive business information with confidentiality and discretion.
• Support leadership meetings, team events, and special projects, including logistical coordination and deadline tracking.
• Partner with other administrative professionals and cross-functional teams to ensure consistent support and coverage.
• Provide additional administrative support to the manager in carrying out responsibilities as the Palo Alto IP Site Manager.

Benefits

• Comprehensive health care coverage
• On-site health and wellness centers
• Retirement savings plan
• Backup childcare
• Tuition reimbursement
• Mental health support
• Financial coaching
• Commission-based pay and/or discretionary incentive compensation for eligible roles

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed