Executive Assistant Jobs in Phoenix, IL

About The Position

Requirements

• Demonstrated experience supporting an executive director, multiple managers or functional area in an office setting, or system leader
• Demonstrated ability to work efficiently and effectively in an independent manner
• Demonstrated ability to exercise sound judgement and professional behavior while acting decisively
• Demonstrated organizational and problem-solving skills with high attention to detail
• Demonstrated experience managing calendars, correspondence, travel/expenses, remote and in-person meetings
• Demonstrated interpersonal skills with internal and external senior-level leaders
• Demonstrated proficient verbal and written communication skills including discernment, spelling, punctuation, and grammar
• Demonstrated proficient time management, ability to prioritize and flex work to align with business operational priorities
• Demonstrated ability to manage conflicting priorities without loss of composure
• Strong Microsoft skills to include Teams, Outlook, and PowerPoint.

Nice To Haves

• Highly organized and detail-oriented
• Able to manage multiple competing priorities
• Exercise sound judgment and discretion
• Communicate professionally with executives, staff, and external stakeholders
• Proactively solve problems
• Handle sensitive and confidential information
• Coordinate complex schedules
• Address concerns or complaints with professionalism and tact
• Bachelor’s degree. Education must be obtained through an accredited institution. Degree will be verified.
• Experience working in a matrixed healthcare setting
• Leadership experience (e.g., providing training to others on their job duties, coordinating the work of others, coordinating projects, acting as a team lead, and directly supervising others)

Responsibilities

• Partnering with the leader on task management and coordinating high-stakes, strategic initiatives, and serving as a liaison with other internal and external stakeholders.
• Creating and modifying documents and presentations.
• Tracking and influencing performance metrics.
• Serving as a thought partner to their assigned leader(s).
• Providing advanced meeting support including event coordination, remote meeting management, facilitation and creation of meeting materials, and management of multimedia needs.
• Proactively managing executive calendar and email, correspondence, travel/expense management, response to inquiries and requests and support of system needs and priorities.
• Supervising other administrative caregivers.

Benefits

• Generous benefits package that covers a wide range of programs to foster a sustainable culture of wellness that encompasses living healthy, happy, secure, connected, and engaged.