Executive Assistant Jobs in Phoenix, IL

About The Position

Requirements

• At least five years of administrative experience.
• Advanced organizational ability.
• Discretion and sound judgment in confidential situations, with proven experience interacting with senior management.
• Strong interpersonal, written, and oral communication skills.
• Strong proficiency in Microsoft Office.
• Excellent telephone etiquette and the ability to manage competing priorities, such as calendar management.

Nice To Haves

• Experience supporting a Managing Director or equivalent, or a more senior leader.
• A college degree.

Responsibilities

• Maintain complex and detailed calendars.
• Screen incoming calls, determine their priority, and use caution when sharing information.
• Coordinate logistics for internal and external meetings.
• Arrange and coordinate domestic and international travel.
• Organize internal and external events, including catering and transportation.
• Process invoices and team members’ travel and expense claims in accordance with policies and guidelines.
• Assist with staff onboarding and offboarding, including requests for equipment setup and system access.
• Produce high-quality emails and messages for individuals at all levels of the organization.
• Maintain department documents, including organizational charts and executive biographies.
• Handle regular activities independently and advise in advance about issues or delays.
• Edit spreadsheets and presentations, including printing and binding materials for client meetings.

Benefits

• Comprehensive health care coverage.
• On-site health and wellness centers.
• Retirement savings plan.
• Backup childcare.
• Tuition reimbursement.
• Mental health support.
• Financial coaching.