Executive Assistant

Maven Recruiting Group•San Francisco, CA

3d•$175,000 - $200,000•Hybrid

About The Position

An organization within finance is seeking an Executive Assistant to provide strategic, high-level support to a C-suite executive. The role is based in San Francisco, California, and is hybrid. The Executive Assistant will act as a trusted partner, bringing structure and thoughtful coordination to a dynamic schedule while anticipating needs, recognizing priorities, and using sound judgment with limited direction. The position requires moving fluidly between strategic priorities and tactical execution, building relationships thoughtfully, and representing the executive with warmth, credibility, and professionalism. The position offers a base salary of $175,000–$200,000, depending on experience, plus bonus and equity. Qualified applicants with arrest and conviction records will be considered pursuant to the San Francisco Fair Chance Ordinance. Maven Recruiting Group participates in E-Verify.

Requirements

Significant experience supporting C-suite or similarly senior executives.
Exceptional judgment and discretion, including the ability to navigate confidential and sensitive matters.
Ability to anticipate needs and think several steps ahead without waiting for direction.
Tactical, resourceful approach and ability to assess situations quickly and determine an appropriate path forward.
Exceptional communication skills and the ability to engage credibly with senior executives and high-level external relationships.
Intentional relationship-building skills, including an understanding of trust, nuance, and thoughtful follow-through.
Collaborative approach and comfort working within an interconnected executive support team.
Exceptional attention to detail while maintaining awareness of the bigger picture.
Calm, adaptable approach in fast-moving environments where priorities may change with little notice.
Strong ownership mentality and commitment to a high standard of support.

Nice To Haves

Experience in banking, financial services, venture capital, investment management, private equity, or another professional environment.

Responsibilities

Manage a complex, fluid executive calendar, proactively identifying conflicts, priorities, and opportunities to optimize the executive’s time.
Anticipate upcoming needs, deadlines, meetings, and potential challenges, and resolve issues before they require the executive’s attention.
Coordinate domestic and international travel, including detailed itineraries, accommodations, transportation, and last-minute changes.
Serve as a trusted liaison with senior executives, clients, colleagues, and key external relationships, handling interactions thoughtfully and professionally.
Prepare for meetings by gathering context, coordinating materials, and ensuring the executive has the information needed to act effectively.
Use judgment to prioritize inbound requests and protect the executive’s time while maintaining important relationships.
Manage confidential and sensitive information with discretion.
Coordinate expenses, correspondence, special projects, and other executive-level administrative needs.
Collaborate with other executive assistants and internal stakeholders to coordinate schedules, meetings, events, and organizational priorities.
Remain composed and solutions-oriented as priorities shift, responding to unexpected challenges with resourcefulness and good judgment.