Executive Administrative Assistant

JPMorgan Chase & Co. • Columbus, OH

3d

About The Position

Become an integral part of the Business Banking marketing team in a fast-paced organization. This role supports three Managing Directors and their organizations by streamlining calendar management, travel planning, and team collaboration. The Executive Administrative Assistant also supports the Columbus marketing community with conference-room scheduling and onsite team events, and helps provide employee-related support in Ohio so the team is organized for success.

Requirements

• At least two years of administrative experience.
• Advanced ability to organize.
• Discretion and good judgment in confidential situations, with proven experience interacting with senior management.
• Strong interpersonal, written, and oral communication skills.
• Interest in using AI to increase speed and reduce friction.
• Strong proficiency in Microsoft Office.
• Excellent Zoom etiquette and ability to manage competing priorities, including calendar management.

Responsibilities

• Maintain complex and detailed calendars for three Managing Directors.
• Coordinate the logistics of internal and external meetings.
• Arrange and coordinate domestic travel.
• Organize internal and external events, including catering and transportation.
• Process invoices and team members’ travel and expense claims, ensuring compliance with policies and processing guidelines.
• Assist with staff onboarding and offboarding, including requesting equipment setup and system access.
• Produce high-quality emails and messages for individuals at all levels of the organization.
• Maintain department documents, including current organizational charts and executive biographies.
• Handle regular activities independently and advise in advance about issues or delays.
• Schedule conference-room space and onsite team events for the Columbus marketing community.

Benefits

• Comprehensive health care coverage
• On-site health and wellness centers
• Retirement savings plan
• Backup childcare
• Tuition reimbursement
• Mental health support
• Financial coaching
• Eligible roles may receive commission-based pay and/or discretionary incentive compensation

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed