Executive Assistant

Cumming Management Group•Los Angeles, CA

About The Position

Cumming Group is seeking an Executive Assistant to provide high-level administrative and strategic support in a fast-paced environment. The role manages an executive’s schedule and communications, coordinates meetings and complex travel, maintains confidential information, and supports projects, events, and decision-making. The Executive Assistant also serves as a professional liaison with internal and external stakeholders, helps foster a positive and inclusive workplace culture, and identifies opportunities to improve administrative processes. The position requires attendance during normal business hours. The stated salary range for this full-time role is $36.06–$48.08 per hour. Cumming Group offers a benefits package that includes medical, dental, and vision insurance, 401(k) and matching, paid time off, paid holidays, short- and long-term disability, and an Employee Assistance Program.

Requirements

Excellent organizational skills and the ability to multitask and prioritize effectively.
Strong written and verbal communication skills and a high level of professionalism.
Ability to manage up by anticipating an executive’s needs and preferences and proactively providing support and solutions.
Proficiency in Microsoft Office Suite and other relevant software applications.
Discretion and integrity in handling confidential information.
Adaptability and flexibility to accommodate changing priorities and work demands.
Strong problem-solving skills and attention to detail.
Ability to work independently with minimal supervision and as part of a team.
Positive attitude, proactive mindset, and willingness to take on new challenges.
Minimum of 4 years of experience as an executive assistant in a fast-paced office environment.
Bachelor’s degree or equivalent work experience providing high-level administrative support to executives or senior management.

Responsibilities

Coordinate and manage the executive’s calendar, meetings, appointments, and travel itineraries; prioritize competing demands and resolve scheduling conflicts.
Serve as the primary contact for communications on behalf of the executive; screen, prioritize, and respond to emails, phone calls, and inquiries.
Organize and maintain confidential information, documents, and files, ensuring records are accurate, complete, and accessible.
Prepare meeting agendas, presentations, and materials; attend meetings as required, take minutes, and follow up on action items and decisions.
Arrange complex travel, including flights, accommodations, and transportation; anticipate needs and manage last-minute changes.
Manage and prioritize incoming tasks, requests, and projects, coordinating with team members to support timely completion.
Build and maintain positive relationships with internal and external stakeholders and represent the executive professionally.
Track, review, and reconcile expense reports; process invoices, payments, and reimbursements accurately and promptly in accordance with company policies.
Provide administrative support for strategic initiatives, special projects, and ad hoc assignments; conduct research, gather data, and prepare reports.
Plan and coordinate summer and holiday parties with other administrative assistants, including venues, catering, entertainment, and activities.
Promote the organization’s values and a collaborative, respectful, and inclusive work culture.
Handle confidential information with discretion and integrity.
Anticipate challenges, identify solutions, and exercise sound judgment when resolving issues or making decisions on the executive’s behalf.
Stay informed about executive-assistance and administrative-support practices and tools, pursue professional development, and contribute to process improvements.
Perform other duties as assigned.
Attend work during normal business hours.