Executive Assistant

ENTEK INTERNATIONAL LLC•Lebanon, OR

3d•Onsite

About The Position

ENTEK is seeking an Executive Assistant to serve as a trusted partner to the President and Chief Technology Officer. The role supports executives in a fast-paced, high-performing organization by managing competing priorities, advancing critical initiatives, and coordinating day-to-day operations. The position is based on-site in Lebanon, Oregon, and requires relocation within 40 miles of Lebanon. The successful candidate will be highly organized, emotionally intelligent, adaptable, detail-oriented, and calm under pressure. They will use sound judgment, discretion, and a service-oriented approach while interacting professionally across the organization. The role may include occasional personal or family-related coordination on behalf of executive leadership.

Requirements

Demonstrated ability to maintain strict confidentiality and exercise sound judgment with sensitive information.
Excellent written and verbal communication skills.
Experience supporting senior executives or C-suite leadership.
Strong interpersonal skills and professional presence.
Ability to navigate challenging situations with diplomacy and professionalism.
Oregon Notary Certificate or ability to obtain certification within one year of hire.
Proactive problem-solving and initiative.
Ability to balance multiple priorities simultaneously.
Trustworthiness and discretion.
Flexibility and adaptability in a rapidly changing environment.
Team-oriented approach and interest in contributing to a positive workplace culture.

Nice To Haves

Five or more years of Executive Assistant experience in a fast-paced environment.
Bachelor's degree in business administration or a related field, or equivalent work experience.
Experience supporting executive leadership in a manufacturing, industrial, or operational environment.
Advanced proficiency with Microsoft Office and business communication tools.
Experience coordinating executive-level travel, events, and meetings across multiple locations.

Responsibilities

Manage complex calendars, schedule meetings, and coordinate executive travel.
Review, prioritize, and assist with executive communications, including email correspondence.
Organize and maintain confidential files, records, and documents.
Coordinate executive meetings, events, conference calls, and special projects.
Arrange domestic and international travel, including itineraries and logistics.
Serve as a liaison between executives, employees, customers, and business partners.
Anticipate needs and proactively address challenges before they become obstacles.
Support company events, executive functions, and other organizational initiatives.
Assist with occasional personal or family-related coordination on behalf of executive leadership.
Maintain professionalism, discretion, and confidentiality.