Executive Administrative Assistant

Aquestive Therapeutics•Warren Township, NJ

3d•$75,000 - $100,000

About The Position

Aquestive is seeking a proactive, detail-oriented Administrative Assistant to support the CCO and commercial team in Warren, New Jersey. The role handles a range of administrative and clerical tasks to support smooth office operations and calls for strong organizational and communication skills, as well as proficiency with Microsoft Office, especially PowerPoint, to prepare presentations and reports. The job description describes the general nature and level of work and is not an exhaustive list of responsibilities, duties, or skills. Aquestive reserves the right to change the job description when necessary. Final candidates must complete a drug test and background check before employment begins. Aquestive is a drug-free workplace. The company provides equal employment opportunities and prohibits discrimination and harassment on legally protected grounds. The expected salary range is $75,000 to $100,000 USD. Salary decisions may consider the primary work location and the candidate’s relevant skills, experience, and education.

Requirements

At least 5 years of experience as an Administrative Assistant or in a similar role.
Proficiency in Microsoft Office Suite, especially PowerPoint and Excel.
Excellent written and verbal communication skills.
Strong organizational and time-management abilities, including planning, coordination, and establishing priorities.
Ability to handle confidential information discreetly and maintain confidentiality.
High school diploma required.
Ability to multitask in a fast-paced environment.
Self-starter with the ability to make quick and effective decisions.

Nice To Haves

Concur experience preferred.
An associate or bachelor’s degree is preferred.

Responsibilities

Manage calendars, schedule meetings, and coordinate appointments.
Prepare and edit correspondence, reports, and presentations using Microsoft PowerPoint.
Answer and direct phone calls, and greet and assist visitors.
Organize and maintain electronic and physical filing systems.
Assist with travel arrangements and expense reporting.
Order and maintain office supplies and equipment.
Support event planning and coordination.
Handle incoming and outgoing mail and packages.
Maintain contact lists and internal communication tools.
Liaise with internal departments and external partners as needed.