Executive Assistant Jobs in Phoenix, IL

About The Position

Requirements

• High school diploma or equivalent.
• Minimum of one (1) year of administrative, clerical, or executive support experience.
• Minimum of one (1) year of experience working in a military, federal government, or comparable professional environment.
• Proficiency using Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Excellent verbal and written communication skills.
• Strong organizational, time management, and multitasking abilities.
• Ability to work independently with minimal supervision.
• Ability to exercise sound judgment and maintain strict confidentiality.
• Ability to obtain and maintain required installation access and Government credentials.

Nice To Haves

• Experience supporting Department of Defense or U.S. Air Force organizations.
• Experience supporting legal offices or executive leadership.
• Familiarity with Department of Defense administrative procedures.
• Experience using Defense Travel System (DTS).
• Experience with Air Force records management policies and electronic filing systems.
• Active security clearance or previous eligibility for a Government background investigation.

Responsibilities

• Provide executive administrative support to the Staff Judge Advocate and legal office leadership.
• Manage executive calendars, schedules, appointments, and meeting coordination.
• Prepare, edit, proofread, and distribute correspondence, memoranda, reports, briefings, and other official documents.
• Coordinate meetings, conferences, and official events, including preparation of agendas and meeting materials.
• Maintain electronic and hard-copy filing systems in accordance with Air Force records management policies.
• Receive, screen, and route telephone calls, visitors, and official correspondence.
• Coordinate Government travel arrangements and assist with travel documentation and voucher preparation using Government travel systems.
• Maintain office calendars and suspense tracking systems to ensure timely completion of administrative actions.
• Process incoming and outgoing mail, correspondence, and official documentation.
• Maintain office supply inventories and coordinate procurement of administrative supplies.
• Protect sensitive, confidential, and Privacy Act information while ensuring compliance with all applicable regulations.
• Provide courteous, professional customer service to military personnel, civilian employees, and external stakeholders.
• Assist with special projects and perform additional administrative duties as assigned by Government leadership.