Executive Assistant Jobs in Phoenix, IL

About The Position

Requirements

• High school diploma or GED.
• At least 3 years of administrative experience.
• Strong judgment, advanced organizational skills, discretion, and professionalism.
• Ability to anticipate needs, prioritize competing demands, and work effectively in a fast-paced executive-level environment.

Nice To Haves

• Bachelor’s degree.
• Experience supporting senior executives or working in an executive office setting.

Responsibilities

• Interact with co-workers, visitors, and other staff consistent with Jefferson’s values.
• Manage executive calendars, prioritize competing demands, resolve scheduling conflicts, and exercise independent judgment when handling sensitive, urgent, and confidential matters.
• Serve as a primary liaison for assigned leaders, manage communications, screen inquiries, and ensure timely and appropriate follow-up on internal and external requests.
• Coordinate and support executive-level meetings, including developing agendas, preparing materials, capturing minutes, and tracking action items through completion.
• Prepare, review, and distribute correspondence, presentations, reports, and other business materials accurately and professionally, using discretion.
• Coordinate projects, initiatives, and program-related activities on behalf of assigned leaders, including tracking timelines, deliverables, and reporting requirements.
• Plan and execute meetings, events, and training sessions, including logistics, materials, and post-event follow-up.
• Maintain strict confidentiality and safeguard sensitive executive, organizational, and personnel information.
• Monitor and support departmental administrative operations, including budget-related purchases and resource coordination.
• Greet and assist visitors and stakeholders, representing the executive office with professionalism and strong customer service.
• Provide guidance, coordination, or informal leadership to administrative staff, as appropriate, to support alignment and efficiency.

Benefits

• Medical and prescription insurance
• Supplemental insurance
• Dental insurance
• Vision insurance
• Life and AD&D insurance
• Short- and long-term disability insurance
• Flexible spending accounts
• Retirement plans
• Tuition assistance
• Voluntary benefits, including access to group insurance rates and discounts
• Tuition discounts at Thomas Jefferson University after one year of full-time service or two years of part-time service
• Medical and prescription insurance access for colleagues working less than part-time, including per diem colleagues, adjunct faculty, and Jeff Temps