Executive Administrative Assistant

Copeland•Sidney, OH

3d•Hybrid

About The Position

Under limited supervision and acting on personal initiative, the Executive Administrative Assistant provides administrative support to functional executives and their teams. The role manages calendars, meetings, travel, expenses, communications, events, meeting materials, correspondence, reports, and presentations; responds to inquiries; maintains organizational information; coordinates across departments; and manages employee breakrooms and office supplies. This hybrid-eligible role is based at Copeland’s Sidney, Ohio campus, with an expectation to work in the office at least three days per week. Colleagues are expected to prioritize in-person collaboration and adjust their hybrid schedules as business needs require.

Requirements

Associate degree and at least 5 years of administrative experience supporting executive leadership, or an equivalent combination of education and experience.
Intermediate to expert knowledge and use of Microsoft Word, Outlook, Teams, PowerPoint, Excel, and SharePoint.
Excellent skills using advanced communication equipment, specifically in conference rooms and for meetings.
Positive, can-do demeanor, including in stressful situations.
Experience building relationships and partnering with executives.
Ability to handle confidential information with integrity and exercise discretion.
Strong attention to detail and accuracy, discipline, and timely follow-through.
Strong problem-solving skills, with a bias toward action and enabling the team to execute efficiently and effectively.
Ability to work independently and as part of a team in a dynamic, agile work environment.
Well-developed organizational, prioritization, multitasking, and time-management skills.
Strong, clear, concise verbal and written communication skills, and ability to interact tactfully and professionally with internal and external contacts at all levels.

Nice To Haves

10 years of administrative experience supporting executive leadership.
Oracle experience.
Ability to create well-organized, visually pleasing, and creative PowerPoint presentations.
Experience organizing, facilitating, and executing large meetings or events with executive and senior customer stakeholders.
Ability to apply critical thought to business activities and develop recommendations.

Responsibilities

Manage executive calendars, schedule meetings, coordinate travel, submit expenses, and handle last-minute changes.
Organize and coordinate meetings, department communications, and events, including meeting spaces, accommodations, meals, and technology.
Prepare materials and documents for meetings and periodic reviews.
Compose memos and correspondence, transcribe notes, prepare reports, manuals and agendas, and research and assist with presentations.
Answer phones, prioritize interruptions, and take messages.
Maintain current organizational charts and contact lists.
Respond to inquiries and follow up with other departments to ensure requests are completed.
Manage employee breakrooms, including ordering and stocking breakroom and office supplies.
Coordinate activities across departments.