Executive Assistant, Corporate Governance & Board Operations

Dotdash Meredith•New York, NY

3d•$40 - $48•Hybrid

About The Position

The Executive Assistant, Corporate Governance & Board Operations provides high-level administrative and governance support to the Deputy General Counsel and legal leadership team, focusing on board management and corporate governance. As the central liaison for the Board of Directors, this role ensures seamless communication and meticulous preparation of materials for executive meetings. The position requires a proactive, highly organized professional who can handle competing demands with exceptional judgment, strict confidentiality, and high integrity. The role is part of People Inc.’s legal team, which operates as a trusted strategic partner across the enterprise and safeguards the company’s assets, reputation, and compliance standards. It works closely with executive leadership, the Board of Directors, and external stakeholders, representing the legal department with professionalism and poise. The position is hybrid in New York City, with in-office work three days per week and the ability to work remotely up to two days per week. Approximate travel is 0%–5%; occasional travel may be required for off-site board meetings.

Requirements

Bachelor’s degree in Business Administration, Legal Studies, or a related field, or an equivalent combination of education and professional experience.
At least 5 years of executive administrative or paralegal experience supporting C-suite executives, preferably within a Legal department.
Experience handling highly confidential legal, employment, corporate governance, or executive information.
Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), Zoom, and Google Workspace.
Ability to handle highly confidential, proprietary, and sensitive information with absolute discretion.
Sound judgment, professionalism, and discretion.
Exceptional written, verbal, and interpersonal communication skills, including the ability to interface confidently with C-suite executives and Board members.
Strong organizational skills and a proven ability to prioritize heavy workloads, manage multiple deadlines, and maintain meticulous attention to detail and accuracy.
Strong problem-solving skills and the ability to anticipate executive needs.
Ability to build strong relationships across all levels of the organization, including executive leadership and Board members.
Ability to work independently while maintaining flexibility in a dynamic, fast-paced environment.

Nice To Haves

Experience supporting a Chief Legal Officer, General Counsel, Corporate Secretary, or Board of Directors.
Experience coordinating Board of Directors meetings and preparing Board materials.
Experience working in a publicly traded company or highly regulated environment.

Responsibilities

Manage logistics for Board and Committee meetings, including scheduling, facilities, and virtual arrangements.
Prepare and distribute confidential Board materials, agendas, and presentations according to established timelines.
Maintain the Board portal to ensure secure and timely document updates.
Coordinate collection of reports and presentations from executive leadership for Board books.
Track Board action items, resolutions, and follow-up requests to ensure timely completion.
Maintain official corporate records, including minutes, resolutions, and governance documentation.
Assist with governance initiatives, including calendars, director onboarding, and shareholder meetings.
Oversee execution and retention of resolutions, written consents, and executive certifications.
Identify opportunities to improve administrative and operational processes within the Legal department.
Build collaborative relationships across Legal, Human Resources, Finance, Executive Leadership, and other business functions.
Anticipate business needs and recommend solutions to enhance executive effectiveness and department operations.
Provide comprehensive executive support to the Deputy General Counsel, including calendar management, travel, expenses, and communications.
Facilitate legal operations, including meeting coordination, document management, contract administration, budgeting, and vendor support.
Provide back-up executive support to the SVP and General Counsel during the Executive Legal Assistant’s absence, including calendar management, travel, expenses, communications, meeting coordination, document management, contract administration, budgeting, and vendor support.

Benefits

Annual bonuses and short- and long-term incentives may be included in compensation.
Medical, dental, vision, and prescription drug coverage.
Unlimited paid time off (PTO).
Adoption or surrogate assistance.
Donation matching.
Tuition reimbursement.
Basic life insurance and basic accidental death and dismemberment coverage.
Supplemental life insurance and supplemental accident insurance.
Commuter benefits.
Short-term and long-term disability coverage.
Health savings and flexible spending accounts.
Family care benefits.
401(k) savings plan with a company match.
10–12 paid holidays annually.
Paid parental leave for birthing and non-birthing parents.
Voluntary benefits may include pet insurance, accident, critical illness and hospital indemnity health insurance coverage, and life and disability insurance.