Executive Assistant

Family Promise of Spokane • Spokane, WA

3d • $22 - $25

About The Position

Family Promise of Spokane is seeking a part-time Executive Assistant to support its CEO and executive office. The role strengthens the partnership between the CEO (Visionary) and COO (Integrator) by protecting the CEO’s time, clearly relaying priorities to the COO, and managing executive-office operations. A significant focus is prospecting: identifying and researching new donors and partners, securing meetings, and preparing the CEO for those meetings. The position is approximately 20 to 25 hours per week, spread over a few hours each day, five days per week, with some schedule flexibility.

Requirements

• At least 3 years of executive-level administrative experience, preferably in a nonprofit.
• Excellent written communication, organization, and attention to detail.
• Demonstrated discretion with confidential information.
• Proficiency in Microsoft Office and Google Workspace.

Nice To Haves

• Prospect research, donor stewardship, or CRM experience.
• Familiarity with EOS® or a Visionary/Integrator model.
• Board minute-taking experience.

Responsibilities

• Research at least 8 new donor, business, foundation, or community-partner prospects per month and create a one-page profile for each within 3 business days.
• Maintain the CEO’s prospect list in the donor CRM and review it with the CEO weekly.
• Schedule at least 2 prospect meetings per week, including meetings coordinated around the CEO’s travel at least 3 weeks in advance, and adjust plans as needed.
• Coordinate with Development staff before scheduling the CEO with their prospects.
• Provide briefing packets 48 hours before meetings, draft follow-ups within 48 hours, log interactions in the CRM within 2 business days, and track CEO commitments through completion.
• Manage and protect the CEO’s calendar and inbox, triage requests, and route communications.
• Capture the CEO’s ideas and priorities, relay them clearly to the COO, and track follow-through.
• Draft executive correspondence, memos, board letters, and donor communications.
• Arrange CEO travel and process expense reports.
• Prepare materials for L10, Quarterly, and Annual Planning meetings; distribute notes, To-Dos, and Issues within 24 hours.
• Coordinate board and committee meetings, take minutes, and send monthly board packets by the Friday before each meeting.
• Provide coverage for the COO’s Executive Assistant as needed.

Benefits

• Paid sick leave accrues at 1 hour for every 40 hours worked.
• Paid vacation accrues at 1 hour for every 40 hours worked.
• Employee Assistance Program (EAP) support resources for the employee and their immediate family.
• Optional supplemental benefits, including accident, life, short- or long-term disability, hospital coverage, and critical illness coverage.

What This Job Offers

• Job Type: Part-time
• Career Level: Mid Level
• Education Level: No Education Listed