Executive Assistant

EnerSys Delaware Inc. • Muhlenberg Township, PA

3d

About The Position

The Executive Assistant to the Chief Digital, AI and Information Officer provides organized, responsive, and confidential administrative support to the executive and, as assigned, members of the Digital, AI, and Information Technology organization. This entry-level role supports calendar coordination, travel arrangements, expense reporting, meeting preparation, communications, events, and routine operational activities. It is suited to an early-career professional who is dependable, eager to learn, comfortable with technology, and able to manage multiple priorities with professionalism and attention to detail in a fast-paced, global environment.

The position coordinates calendars and meetings, prepares meeting materials, takes notes and tracks action items, and arranges domestic and international travel. It supports expense reports and routine tracking of budgets, purchase requests, invoices, and forecasts. The assistant also provides coordination for digital, AI, cybersecurity, data, and IT initiatives, maintaining project schedules, milestones, deliverables, dashboards, status reports, and stakeholder updates.

Additional duties include coordinating department events and executive visits; supporting onboarding; preparing correspondence, spreadsheets, presentations, agendas, and meeting materials; maintaining files, distribution lists, shared resources, supplies, and administrative records; and using approved AI and digital tools to improve administrative workflows. The position requires occasional travel based on business needs and is performed in an office setting with minimal physical demands.

Requirements

• 1–2 years of administrative, office coordination, customer service, internship, or related experience; relevant education may substitute for experience.
• Strong organizational skills and the ability to track action items and meet deadlines.
• Proficiency in Microsoft Outlook, Word, PowerPoint, and Excel, with willingness to develop advanced skills.
• Strong written and verbal communication skills and the ability to interact professionally at all levels.
• Professionalism, accountability, discretion, and flexibility.
• Ability to maintain confidentiality and follow information security standards and company values.

Nice To Haves

• Experience coordinating calendars, meetings, travel, events, or expenses.
• Experience supporting technology, digital, data, cybersecurity, AI, or IT teams.
• Familiarity with collaboration tools, spreadsheets, purchasing, or basic reporting.
• Associate’s or bachelor’s degree in business, communications, technology, or a related field.
• Interest in AI, digital tools, emerging technology, and responsible automation.
• Event coordination, project support, or administrative internship experience.

Responsibilities

• Provide daily administrative support to the Chief Digital, AI and Information Officer and selected leaders, anticipating routine needs and priorities.
• Coordinate priorities, reminders, communications, and follow-up activities, escalating sensitive or complex matters as appropriate.
• Manage calendars and schedule internal and external meetings, resolving conflicts and coordinating priorities.
• Prepare meetings by confirming attendees, agendas, materials, technology, timing, and locations.
• Take meeting notes and track action items as requested.
• Coordinate domestic and international travel, including transportation, lodging, and itineraries; monitor travel changes and provide occasional support outside regular business hours when needed.
• Prepare expense reports and support routine tracking of budgets, purchase requests, invoices, and forecasts.
• Coordinate meetings and activities supporting digital, AI, cybersecurity, data, and IT initiatives.
• Prepare, format, proofread, and organize materials for leadership meetings and technology governance forums.
• Professionally engage with employees, executives, vendors, consultants, and external partners.
• Provide administrative and coordination support for digital, AI, data, cybersecurity, and IT projects.
• Maintain project schedules, action logs, milestones, deliverables, dashboards, and status reports; follow up on action items and communicate updates to stakeholders.
• Coordinate town halls, team meetings, training sessions, employee events, and executive visits, including rooms, catering, travel, meeting technology, and virtual access.
• Support recognition, volunteer, and employee learning activities.
• Coordinate onboarding, including meetings, equipment, system access, calendars, and orientation resources.
• Build effective working relationships with administrative professionals and teams across the organization.
• Prepare correspondence, spreadsheets, presentations, agendas, and meeting materials.
• Maintain electronic files, distribution lists, shared resources, supplies, and administrative records.
• Use approved AI and digital tools to improve productivity, organization, and administrative workflows.
• Maintain confidentiality and follow EnerSys information security standards and company values.
• Continuously improve administrative processes, tools, and ways of working, and represent the Digital, AI, and Information Technology organization positively.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed