Executive Assistant

Flow Engineering • San Francisco, CA

3d • $155,000 - $200,000 • Onsite

About The Position

Flow is reinventing how humanity builds complex machines with a tool for complex systems engineering used by teams in space, defense, automotive, aviation, and robotics. The company is seeking an execution-driven Executive Assistant to support its CEO and team. The role serves as a strategic partner to the founder, helping scale the CEO’s time, streamline priorities, and keep the business operating efficiently. It offers exposure to company leadership and the opportunity to learn how a high-growth startup operates. This is an in-office position in downtown San Francisco, five days a week.

Requirements

• At least 6 years of experience as an Executive Assistant in fast-paced environments supporting senior leaders.
• Exceptional organization and time-management skills.
• Strong written and verbal communication skills.
• Strong judgment and discretion; comfort with ambiguity and changing priorities.
• High attention to detail and a proactive, problem-solving mindset.
• Tech-savvy and curious about using modern tools to work smarter.

Responsibilities

• Manage the CEO’s dynamic calendar, anticipate conflicts, and strategically prioritize the CEO’s time.
• Handle and prioritize emails, calls, and other communications on behalf of the CEO, drafting responses as needed.
• Prepare agendas, briefing materials, and talking points for meetings and engagements.
• Capture meeting notes, track follow-ups, and ensure decisions and action items move forward.
• Maintain strict confidentiality and handle sensitive information with discretion and integrity.
• Coordinate travel planning, events, office logistics, and personal tasks as needed.
• Represent the CEO professionally and build strong relationships across the company.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed