Executive Assistant Jobs in Milwaukee, NC

About The Position

Requirements

• High School diploma required
• A minimum of three to five years experience in an administrative role (preferably for management level support) required
• Excellent communication skills, both written and oral and superior organization skills
• Ability to show discretion in handling confidential and sensitive information
• Ability to work with varying levels of management
• Ability to set priorities, meet deadlines and manage projects
• Excellent customer service skills and focus
• Works well in an energized team environment
• Highly motivated/proactive, with an exceptionally high ability to work well independently
• Good judgment and problem solving skills
• Strong technology aptitude and highly proficient in all Microsoft Office programs: Outlook, Word, PowerPoint and Excel

Nice To Haves

• Associates or Bachelors degree preferred

Responsibilities

• Supports Hub and Small Business Ops expense management needs, for non-salary related accounts, analyzing monthly spending, forecasting, etc.
• Provides expense research and resolution, being the general subject matter expert (SME) for budgetary questions.
• Supports region and office level management in attainment of budget goals.
• Attend weekly Hub level calls, gather and analyze data to create spreadsheets, reports, and presentations
• Coordinates schedules, meetings and teleconferences.
• Coordinates room set-up for meetings held in a Hub or the Home Office.
• Plans and organizes Hub events.
• Organizes meeting materials and communicates details as needed to key presenters.
• Makes travel arrangements, organizes calendars, manages travel expenses
• Creates presentations, memos, letters, manuals, agendas, and other correspondence for external constituencies on behalf of the management team.
• Gathers, compiles and/or develops various operating reports, routine and adhoc, for Small Business leadership. This could involve querying various mainframe, reporting and marketing systems.
• SME for system access for users, as well as generating access requests including Salesforce.com.
• Accountable for ensuring data integrity for users within the application.
• Supports new hire onboarding including building access, system access, etc.
• Completes various data entry duties to support overall sales and marketing activities.
• Supports special projects or other tasks as assigned (data analysis, block roll-up, collection and presentation of data for meeting, etc.)
• May perform other duties as assigned

Benefits

• Health, Vision, Dental
• Short & Long-Term Disability
• Generous PTO (including paid time to volunteer!)
• Up to 9.5% 401(k) employer contribution
• Mental health support
• Career advancement opportunities
• Student loan repayment options
• Tuition reimbursement
• Flexible work environments