Blackstone Credit & Insurance - Executive Assistant

Blackstone • New York, NY

4d • $120,000 - $165,000

About The Position

The Executive Assistant provides critical administrative support to the Senior Managing Director and Head of North American Sales and Client Relationships, along with other senior leaders within Blackstone Credit & Insurance. The position involves complex calendar management, coordination with internal and external stakeholders, domestic and international travel planning, expense reporting, and support for ad hoc projects. The successful candidate will use sound judgment, maintain confidentiality, and work effectively in a fast-paced environment with competing priorities.

Requirements

• A proactive, solutions-oriented mindset that anticipates challenges and resolves issues before they escalate.
• Strong collaboration skills and effectiveness in team-based environments.
• Excellent written and verbal communication skills.
• Ability to adapt and excel in fast-paced, dynamic environments while managing competing priorities.
• Ability to maintain confidentiality and professional integrity.
• Exceptional attention to detail and strong organizational skills.
• A sense of ownership and accountability, with the ability to independently drive projects to completion.
• Comfort interacting regularly with senior management.
• Advanced proficiency in Microsoft Office, including Outlook, PowerPoint, and Excel.
• Willingness to learn and stay current with emerging technologies and tools.

Nice To Haves

• Familiarity with Concur or similar expense management systems.

Responsibilities

• Manage highly complex calendars, schedule internal and external meetings, confirm appointments, and coordinate with other assistants.
• Serve as a gatekeeper and primary point of contact for internal and external stakeholders.
• Coordinate meetings and calls across multiple stakeholders, adapting to frequent changes and shifting priorities.
• Distribute weekly calendar summaries with strategic recommendations aligned with Senior Managing Directors' preferences.
• Arrange and manage intensive domestic and international travel, maintain detailed travel spreadsheets, and prepare trip packets.
• Prepare detailed itineraries and ensure travel logistics are planned, communicated, and executed.
• Prepare, review, and submit complex expense reports accurately and in compliance with company policies.
• Support ad hoc and special projects as needed.

Benefits

• Comprehensive health benefits, including medical, dental, vision, and FSA benefits
• Paid time off
• Life insurance
• 401(k) plan
• Discretionary bonuses
• Certain employees may be eligible for equity and other incentive compensation

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed