Executive Assistant

KBR•Chantilly, VA

5d•$105,000 - $120,000•Onsite

About The Position

KBR is seeking an Executive Assistant to support an office in Chantilly, Virginia, in accordance with established organizational and office policies, regulations, and procedures. The role directs and oversees the receipt, assignment, tracking, and closure of internal and external tasks, manages the action-tracking system, and establishes and maintains effective working relationships with internal and external customers and stakeholders. The position provides Directorate/Office support across executive administration, correspondence, presentations, committee and meeting coordination, Customer Tracking Information and Enterprise Response (TIER) actions, records management, and reporting. The role is on-site, has standard working hours, and requires minimal travel. Candidates joining KBR’s Mission Technology Solutions business before its planned spin-off are expected to transition to Trinzic when the separation is complete without reapplying.

Requirements

Current TS/SCI Poly clearance.
13 or more years of experience within any Government organization, or a target of 5 years within the Intelligence Community or Department of Defense.
Demonstrated experience in one or more of the following: federal acquisitions; DoD or IC budget and finance processes; or national security policy.
Demonstrated experience in systems engineering, project/program management, or both.
Demonstrated experience working with senior executives at multiple organizational levels.
Demonstrated experience using Microsoft Office and standard computer applications.
Demonstrated ability to adapt to a rapidly changing work environment while maintaining flexibility and versatility.
Demonstrated experience fostering solid relationships that promote cooperation and communicating expectations.
Demonstrated experience analyzing situations and making well-informed decisions.
Demonstrated ability to communicate effectively and concisely using styles and techniques appropriate to the audience.
Oral and written communication skills sufficient to compose and deliver clear, concise responses.

Nice To Haves

Bachelor’s degree preferred.

Responsibilities

Perform and maintain DAG support functions, including calendar management, executive communications, recognition programs, training, travel, and security.
Draft, proofread, edit, and provide final review of internal and external correspondence.
Coordinate and maintain presentations for audiences up to the Customer level and maintain a quality-control process for presentations.
Schedule and support internal engineering committees, Integrated Process Teams (IPTs), working groups, and task forces.
Analyze TIER actions and route them for appropriate completion.
Monitor and report completion progress for managed TIER actions.
Coordinate TIER responses and assess them for accuracy; provide consolidated responses to Senior Management for review.
Complete assigned TIER actions using provided instructions, develop written standard operating procedures for the TIER process, and generate TIER-related metrics.
Prepare periodic reports and provide status updates on new, pending, and late actions.
Manage and execute the action-tracking process, develop standard operating procedures, and facilitate user requirements.
Monitor action progress, generate metrics on deadlines and quality expectations, prepare periodic status reports, and keep leadership informed about late, pending, and new actions.
Disseminate policy and legislative changes to appropriate internal Customer parties.
Participate in DAG-related meetings.
Manage records generated during Directorate projects and programs in accordance with federal laws and regulations and Customer directives and instructions.
Create and assist with reports, briefings, and presentations for various audiences.
Assist with event planning; attend and facilitate meetings, workshops, conferences, and working-group sessions; track status and milestones; and provide meeting summaries and minutes when requested.