Executive Administrative Assistant

Stryker • Irvine, CA

4d • $37 - $52 • Hybrid

About The Position

As the Executive Administrative Assistant supporting the Peripheral Vascular Division Executives, you will serve as a trusted administrative partner, providing proactive, organized, and detail-oriented support to enable effective executive leadership and business operations within a global organization. You will manage complex executive calendars, domestic and international travel, expense reporting, executive communications, strategic meetings, and special projects while exercising independent judgment, initiative, discretion, and executive intuition. You will anticipate evolving leadership needs, collaborate with key stakeholders, and demonstrate adaptability, resourcefulness, and problem-solving to ensure seamless executive and office operations.

The role is hybrid, based at 6001 Oak Canyon STE 100, Irvine, California, and involves 20% travel. It may require providing support outside normal business hours when business priorities require.

Requirements

• High school diploma or equivalent.
• 5+ years of relevant experience supporting senior leadership in a similar capacity.
• Proficiency with Microsoft Office Suite, including complex document creation, spreadsheet development, and presentation creation.
• Experience proofreading, editing, and/or preparing executive-level documents, presentations, and communications.
• Ability to exercise independent judgment, initiative, discretion, and problem-solving while managing competing priorities.

Nice To Haves

• Associate or bachelor's degree.
• Familiarity with SAP Concur and/or BCD Travel.

Responsibilities

• Provide comprehensive administrative support to Peripheral Vascular Division Executives, anticipating leadership needs, managing competing priorities, and supporting daily business operations.
• Manage complex executive calendars, including the President's calendar, and arrange domestic and international travel, flights, accommodations, ground transportation, visa processing, expense reporting, and correspondence.
• Coordinate and reconcile executive expense reports; process procurement requests and purchase orders; and manage administrative purchasing, including food and beverage orders, employee recognition gifts, and professional services, while identifying discounts and cost efficiencies.
• Coordinate meeting agendas, liaise with presenters and stakeholders, prepare and organize materials, and ensure executive-level presentations, reports, and documents are accurate and ready for distribution.
• Plan logistics for executive meetings, strategic planning sessions, leadership events, and other business forums, including hotel bookings, transportation, vendor contracts, catering, technology support, and coordination with BCD Travel and external service providers.
• Prepare, proofread, edit, and format executive communications, PowerPoint presentations, spreadsheets, speaking engagement materials, event briefs, and other business documents.
• Build and maintain relationships with senior leaders, executive assistants, cross-functional partners, vendors, and external stakeholders; facilitate communication, coordinate requests, and resolve administrative issues.
• Provide administrative and logistical support for departmental initiatives, strategic planning activities, and special projects, with timely follow-through; provide ad hoc support to executives and team members as needed.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: High school or GED