Executive Assistant 1

Baylor Scott & White Health•Temple, TX

About The Position

The Executive Assistant provides high-level administrative support to a Vice-President-level executive. The role includes preparing statistical reports, conducting research, organizing special projects, responding to information requests, and performing clerical functions as needed. The position supports daily office operations and helps the department run efficiently.

Requirements

At least 2 years of experience supporting an executive team.
At least 2 years of experience, or an associate degree or 2 years of work experience above the minimum qualification.
Knowledge of Microsoft Suites.
Knowledge of sorting and filing techniques and records-retention policies.
Ability to multitask and maintain accuracy while completing multiple assignments.
Ability to clearly communicate ideas and information to audiences at various levels.
Ability to maintain the confidentiality of sensitive information.

Nice To Haves

Prior experience working in the healthcare ecosystem.

Responsibilities

Administer daily office operations for a Vice-President-level executive and perform word-processing tasks.
Prepare reports, conduct research, reconcile budgets, prepare expense reports, and handle personnel documents.
Coordinate meetings and travel arrangements and maintain the executive's calendar.
Develop and implement record-keeping procedures to ensure confidential records are accurate and maintained.
Interact with customers and colleagues by phone and in person to provide accurate, timely information.
Refer questions to appropriate team members and provide excellent customer service.
Organize and assist with special projects as needed.
Handle all information confidentially.