Executive Admin Assistant 1
About The Position
The Executive Admin Assistant 1 provides administrative support to the highest level of administration at the State Ethics Commission, an agency administratively attached to the State Accounting Office. The Commission collects campaign contribution disclosure reports, personal financial disclosure statements, and lobbyist disclosure reports; serves candidates and elected officials for state and local governments; advises and educates the public on the Campaign Finance Act; and investigates and prosecutes potential campaign finance violations. Under the general supervision of the Executive Director and Deputy Executive Director, the assistant supports executive operations and organizational administration. The role may also assist during Commission Meetings; a paralegal background is preferred. The position is classified as Executive Assist 1 (GSP141), Pay Grade L.
Requirements
- High school diploma or GED.
- Two years of professional-level, job-related experience working in an administration-related field.
- Application or resume must clearly describe relevant qualifications and experience.
- Final candidates are subject to background checks, including criminal records, employment and education verification, employment references, credit evaluation, and professional license checks where applicable.
Nice To Haves
- Bachelor's degree in a related field from an accredited college or university.
- Two years of work experience in a closely related position or paralegal work.
- CRM software background.
- Paralegal background to assist during agency Commission Meetings.
Responsibilities
- Schedule appointments, maintain calendars, and manage multiple priorities.
- Assist with preparing reports and presentations, gathering and researching information, and coordinating meetings.
- Copy and file documents, prepare notes, perform data entry, and complete special projects as needed.
- Review correspondence addressed to executives and forward it appropriately or respond on their behalf based on knowledge of the recipient's views.
- Assist with administering and interpreting organizational and departmental policies and procedures.
- Maintain confidential information.
- May act as a spokesperson for departmental inquiries.
- Perform related responsibilities as required by Agency Leadership.
- Preferably assist during agency Commission Meetings using a paralegal background.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
