Senior Executive Assistant

Palo Alto Networks•Office - USA - CA - Headquarters, CA

4d•$109,500 - $177,100

About The Position

The Senior Executive Assistant supports three primary leaders, with ad-hoc support for a fourth as needed, within the Ecosystems organization. The role provides high-level administrative support and acts as an operational partner in a fast-paced environment, engaging with senior executives globally, managing complex schedules, and coordinating strategic priorities with discretion and efficiency. Success requires business acumen, strong executive communication, effective calendar management, and a technology-forward approach to streamlining operations and maximizing leadership bandwidth. The company says most teams work from the office full time, with flexibility when needed, to support in-person collaboration. Compensation depends on qualifications, experience, and work location. The stated annual base salary range is $109,500 to $177,100; compensation may also include restricted stock units and a bonus. The position is not eligible for immigration sponsorship.

Requirements

At least 5 years of experience in an Executive Assistant or Senior Administrative role.
Proven experience supporting multiple senior executives at the VP/SVP level or above in a fast-paced technology enterprise.
Demonstrated proficiency using AI productivity tools to optimize workflows, automate routine administrative tasks, synthesize information, and maximize leadership bandwidth.
Strong emotional intelligence and business acumen to prioritize competing demands, anticipate executive needs, and make decisions aligned with organizational priorities.
Advanced expertise in multi-time-zone calendar management, executive travel logistics, and large-scale event coordination.
Excellent written, verbal, and interpersonal communication skills, including the ability to engage diplomatically and authoritatively with senior leaders and external executive networks.
Agility and proactive problem-solving skills when navigating ambiguity, rapid change, or shifting priorities.
Strict discretion and commitment to confidentiality with sensitive strategic, financial, and organizational information.
Expert proficiency with Google Workspace, including Gmail, Google Calendar, Docs, Sheets, and Slides, as well as enterprise travel and expense software and modern collaboration tools.

Responsibilities

Manage multiple leaders’ complex, changing calendars across time zones and evaluate meeting requests to determine whether leaders should attend together or be represented individually.
Coordinate high-priority meetings, Quarterly Business Reviews, and leadership touchpoints with executives and internal and external stakeholders.
Arrange domestic and international travel, accommodations, and ground transportation, and proactively resolve schedule changes and logistical conflicts.
Plan and execute executive offsites, department all-hands, and strategic planning sessions, including agendas, vendors, logistics, and meeting materials.
Prioritize executive inquiries, meeting requests, and communications; draft executive summaries and correspondence confidentially and professionally.
Prepare, submit, and reconcile monthly expense reports in accordance with company policies, and manage departmental administrative workflows as needed.
Serve as a point of contact for cross-functional partners in Strategy, Operations, Sales, Marketing, and Finance, fostering alignment and collaboration.