Executive Administrative Assistant Jobs

About The Position

Requirements

• High school diploma or GED.
• At least 3 years of experience as an Administrative Assistant supporting executives or business leaders.
• Proficiency in Microsoft Office, including Excel, Word, and PowerPoint.
• Proficiency with AI productivity tools such as Copilot to draft, summarize, research, and streamline scheduling and routine tasks.
• Experience with Workday, Egencia, or similar expense and travel platforms.
• Strong organizational skills and the ability to manage multiple tasks and priorities.
• Excellent communication and interpersonal skills.
• Ability to work independently, exercise discretion, and maintain confidentiality.
• Comfort supporting executives across multiple time zones and coordinating with onshore and offshore team members.
• Flexibility and adaptability in a fast-paced environment.

Nice To Haves

• Bachelor’s degree.
• Experience in tax, accounting, or professional services environments.
• Advanced Microsoft Teams and Outlook skills, including calendar and shared-mailbox management.
• Experience improving processes through automation or AI.

Responsibilities

• Provide executive support to one or more Tax leaders and coordinate with internal teams, including Billing, Client Delivery, Finance, Growth Enablement, Onboarding, and Resource Management, to advance cross-functional initiatives and projects.
• Coordinate meetings and appointments while protecting and prioritizing leaders’ complex calendars.
• Arrange travel and conference registrations.
• Prepare and edit polished Microsoft Office documents in Excel, Word, and PowerPoint for leadership and client use.
• Process time and expense reports accurately and on time.
• Plan and support internal and external meetings and events from start to finish.
• Assist with special projects while maintaining confidentiality and discretion.

Benefits

• Medical, dental, and vision benefits.
• Generous PTO plan and paid sick time.
• Flexible work arrangements.
• 401(k) with profit sharing.
• Wellness program.
• Generous parental leave.
• 11 paid holidays.
• Eligible employees at certain levels can participate in a discretionary long-term financial incentive plan, subject to plan participation rules.