Executive Administrative Assistant Jobs

About The Position

Requirements

• Considerable knowledge and experience performing a variety of administrative functions to support executives and managers in an office environment
• Coordinating executive calendars/schedules
• Managing records/files
• Performing research to support business operations
• Considerable experience coordinating arrangements for executive transportation, meals, lodging and similar travel logistics
• Ability to communicate orally to deliver professional and attentive customer service to internal and external stakeholders
• Ability to communicate in writing with demonstrated ability to prepare professional written correspondence, meeting agendas, and record and create meeting notes
• Knowledge of complex financial analysis, reporting and budget monitoring
• Experience gathering, interpreting, and organizing data to create critical reports and presentations
• Experience maintaining confidentiality and security of sensitive documents and personally identifiable information (PII)
• Project coordination skills including planning/troubleshooting, organizing and prioritizing competing tasks and projects, communicating and reporting of information, managing deadlines, and follow-through to ensure task completion
• Ability to interpret government policies, regulations, and guidance from multiple sources and work effectively and cooperatively to align program strategy with new information
• Ability to critically think, independently solve problems, and work with limited supervision in a dynamic fast-paced environment
• Documented experience in the use of Microsoft Office products including MS Word, MS Excel, and/or MS Access

Nice To Haves

• Demonstrated experience working with financial based programs including Cardinal, eVA and other related financial systems
• Knowledge and understanding of revenue and expenditure processing
• Proven ability to build rapport, consensus and collaboration among diverse professionals and various stakeholders
• Experience demonstrating the ability to operate a calculator and perform data entry into financial systems

Responsibilities

• Providing direct administrative support to the Chief Administrative Officer (CAO)
• Managing a variety of records and electronic communications
• Preparing correspondence, forms, and reports
• Producing complex financial documents related to budget and program management
• Keying data into State financial systems
• Providing excellent customer service to internal and external customers
• Establishing and maintaining a filing system for electronic and paper records
• Maintaining confidentiality of reports, documents, and agency resources
• Coordinating meetings for the CAO
• Making purchases on behalf of the CAO
• Coordinating travel arrangements for the CAO

Benefits

• Reasonable accommodations are available to individuals with disabilities during the application and/or interview processes per the Americans with Disabilities Act.