Executive Administrative Assistant Jobs

About The Position

Requirements

• Experience providing support to senior management, communicating professionally and promptly, and coordinating complex travel and scheduling arrangements.
• Demonstrated personal organization, discipline, and administrative competency, including the ability to maintain confidential information.
• Strong Microsoft Excel proficiency, including formulas, basic statistical and logic functions, advanced pivot tables, string manipulation, chart creation and styling, and basic data management.
• Strong Microsoft PowerPoint proficiency and the ability to create polished, audience-appropriate executive presentations.
• Strong written and verbal communication skills, with the ability to communicate professionally, concisely, proactively, and appropriately.
• Sound judgment, business acumen, emotional intelligence, and the ability to identify when consultation or escalation is needed.
• Ability to organize competing priorities and maintain accuracy and attention to detail in a fast-paced environment.
• Comfort with technology, computers, and corporate planning systems, and ability to learn new processes and bodies of knowledge.

Nice To Haves

• Bachelor’s degree in business, marketing, communications, or a related field.

Responsibilities

• Schedule meetings and events, considering participant availability, competing priorities, and stakeholder needs.
• Communicate schedules proactively and thoroughly to support adaptability and minimize ambiguity.
• Monitor inbound emails, requests, and inquiries on behalf of senior management as assigned; assess urgency, elevate issues appropriately, and prepare or share responses as directed.
• Prepare routine executive correspondence, including greetings, congratulations, and sympathy messages, when assigned.
• Administer the corporate planning software in alignment with the Entrepreneurial Operating System (EOS), including maintaining user profiles and roles in consultation with Human Resources and Senior Management.
• Update the Vision/Traction Organizer and maintain corporate Rocks, Scorecards, and Milestones.
• Schedule Level 10 (L10) meetings and retrieve reports as requested.
• Perform data analysis to support effective and accurate executive decision-making.
• Use Excel formulas, basic statistical and logic functions, advanced pivot tables, data management, and charts to produce analytical outputs.
• Coordinate travel arrangements, including flights, rental cars, hotels, and other accommodations, balancing availability, priorities, preferences, pricing, and experience quality.
• Communicate travel details proactively and thoroughly.
• Develop executive presentation content in PowerPoint, tailoring it to the audience and purpose and applying sound judgment, business acumen, concise communication, emotional intelligence, creativity, and visual design principles.
• Incorporate executive feedback to refine presentations.

Benefits

• Tri-annual gainsharing bonuses in addition to salary.
• 401(k) with a generous employer match and full vesting after one year.
• Full benefits, including discounted health insurance options for non-tobacco users.
• Company health club.
• Paid-time-off policies, including paid holidays, bereavement leave, and parental leave.
• Comprehensive onboarding training program.
• Supportive teammates and managerial feedback.