Executive Administrative Assistant | On-Site – Miamisburg, OH

Danis Construction•Miamisburg, OH

3d•Onsite

About The Position

Danis is seeking an experienced Executive Administrative Assistant to work onsite at its Miamisburg, Ohio office. The role supports executive leadership, including the CEO, President, Vice Presidents, and Legal team, and helps keep executive and company operations organized. It includes calendar and correspondence management, travel coordination, meeting and event logistics, administrative and operational support, document preparation, and communications. The position requires discretion when handling sensitive business, financial, legal, and personnel information and professionalism when representing the company. The role is primarily office-based, with occasional travel and possible limited visits to construction project sites.

Requirements

Exceptional organizational, time management, and prioritization skills.
Strong written and verbal communication abilities.
Proven ability to manage multiple priorities and adapt to changing business needs.
High level of professionalism, judgment, and discretion.
Strong attention to detail and commitment to accuracy.
Ability to work independently while collaborating effectively with others.
Advanced proficiency with Microsoft Office 365, including Outlook, Word, Excel, PowerPoint, and Teams.
Experience learning and utilizing business software applications and administrative systems.
Working knowledge of Adobe Acrobat Pro and related document management tools.

Nice To Haves

Associate degree in Business Administration or a related field; equivalent combination of education and experience will be considered.
Three or more years of executive-level administrative support experience.
Experience within construction, engineering, architecture, professional services, or a related industry.
Experience with graphic design and layout software such as Adobe InDesign, Photoshop, or Illustrator.

Responsibilities

Manage complex calendars, meeting schedules, and correspondence for executive leadership, including the CEO, President, Vice Presidents, and Legal team.
Coordinate domestic travel arrangements and prepare detailed itineraries as needed.
Screen calls, manage communications, and facilitate timely follow-up on action items.
Prepare, organize, and distribute executive materials, reports, and presentations.
Coordinate logistics for executive leadership meetings, Shareholder meetings, Board of Directors meetings, and other company-wide events, including scheduling, venue selection, vendors, meeting setup, materials, and follow-up.
Support onsite and offsite meetings, including setup and breakdown when required.
Order and maintain office supplies and executive office resources.
Manage company promotional inventory and related ordering activities.
Process and reconcile executive credit card statements and related documentation.
Assist with special projects, reports, and administrative tasks across the organization.
Provide backup support for office administration, including AIA Contract Documents and other business systems and processes as needed.
Assist with proposal development as a backup editor and proofreader.
Prepare, format, and distribute documents.
Maintain accurate records and files in accordance with company standards.
Handle sensitive business, financial, legal, and personnel information with discretion and confidentiality.
Represent the company professionally in interactions with employees, clients, vendors, business partners, and the public.
Participate in ongoing training and professional development activities.
Perform other duties as assigned.