Executive Administrative Assistant | On-Site – Miamisburg, OH

Danis Construction•Miamisburg, OH

4d•Onsite

About The Position

Danis is seeking an experienced Executive Administrative Assistant to work onsite at its Miamisburg, Ohio office. The role supports executive leadership, including the CEO, President, Vice Presidents, and Legal team, by managing schedules, correspondence, travel, meeting logistics, documents, and administrative operations. It also provides backup support for office administration and business systems, assists with proposals and special projects, and handles sensitive information with discretion. The position is primarily office-based, involves frequent interaction with internal and external stakeholders, and may require occasional travel and limited visits to construction sites.

Requirements

Exceptional organizational, time management, and prioritization skills.
Strong written and verbal communication abilities.
Ability to manage multiple priorities and adapt to changing business needs.
High level of professionalism, judgment, and discretion.
Strong attention to detail and commitment to accuracy.
Ability to work independently and collaborate effectively with others.
Advanced proficiency with Microsoft Office 365, including Outlook, Word, Excel, PowerPoint, and Teams.
Experience learning and using business software applications and administrative systems.
Working knowledge of Adobe Acrobat Pro and related document management tools.

Nice To Haves

Associate degree in Business Administration or a related field; equivalent education and experience will be considered.
Three or more years of executive-level administrative support experience.
Experience in construction, engineering, architecture, professional services, or a related industry.
Experience with graphic design and layout software such as Adobe InDesign, Photoshop, or Illustrator.

Responsibilities

Manage executive calendars, meeting schedules, and correspondence for the CEO, President, Vice Presidents, and Legal team.
Coordinate domestic travel and prepare detailed itineraries as needed.
Screen calls, manage communications, and facilitate timely follow-up on action items.
Prepare, organize, and distribute executive materials, reports, and presentations.
Coordinate logistics for executive leadership meetings, shareholder meetings, Board of Directors meetings, and other company-wide events.
Manage meeting scheduling, venue selection, vendor coordination, setup, materials preparation, and post-meeting follow-up.
Support onsite and offsite meetings, including setup and breakdown when required.
Order and maintain office supplies and executive office resources.
Manage company promotional inventory and related ordering activities.
Process and reconcile executive credit card statements and related documentation.
Assist with special projects, reports, and administrative tasks across the organization.
Provide backup support for office administration functions, including AIA Contract Documents and other business systems and processes.
Assist with proposal development as a backup editor and proofreader.
Support document preparation, formatting, and distribution.
Maintain accurate records and files in accordance with company standards.
Maintain discretion and confidentiality when handling sensitive business, financial, legal, and personnel information.
Represent the company professionally with employees, clients, vendors, business partners, and the public.
Participate in ongoing training and professional development activities.
Perform other duties as assigned.