Executive Administrative Assistant Jobs

About The Position

Requirements

• 5+ years supporting C-Suite/SVP/VP level in fast-paced, multi-location organization of 100+ employees
• Highly organized, proactive, detail-obsessed, and technologically proficient. You live in Outlook calendar, Teams, Excel, and PowerPoint
• Strong sense of urgency, excellent follow-through, and ability to anticipate needs. You don’t wait to be told
• Exceptional written/verbal communication. Able to draft executive-level correspondence
• Comfortable managing multiple priorities with limited supervision. Thrives under pressure
• High school diploma required, Bachelor’s preferred. Advanced MS Office/Google Workspace required
• Professional presence, absolute discretion, and pass background/drug screen

Nice To Haves

• Experience in healthcare, private equity-backed, or growth-stage company

Responsibilities

• Own the executive calendar - Manage complex, ever-changing calendars for senior leadership. Schedule internal/external meetings across time zones, protect focus time, and resolve conflicts before they happen
• Anticipate + execute - Prepare briefing materials, agendas, and follow-ups. Draft emails, presentations, and correspondence. Take meticulous notes and drive action items to completion
• Be the gatekeeper - Screen calls, emails, and requests with professionalism and discretion. Prioritize what needs the executive’s attention vs. what you can handle
• Coordinate high-stakes meetings - Plan leadership meetings, board meetings, and company events: agendas, decks, catering, logistics, minutes, and follow-through
• Manage projects + priorities - Juggle multiple initiatives with limited supervision. Track deadlines, create systems, and keep everything moving with excellent follow-through
• Handle confidential info - Maintain absolute discretion with sensitive business, financial, HR, and personnel matters

Benefits

• Health, dental, vision, PTO
• 401k match up to 4% after 6 months