Executive Administrative Assistant

DRiV•Southfield, MI

2d•Hybrid

About The Position

The Executive Administrative Assistant provides high-level administrative support to executive leaders and helps ensure the efficient operation of executive activities. The role manages calendars, meetings, travel, communications, and presentations, while also supporting business initiatives through reporting, data analysis, and project coordination. The position is based in Southfield, Michigan, with a hybrid work arrangement, and supports the DRiV leadership team.

Requirements

Associate degree required.
At least 4–5 years of experience providing administrative support to executive-level leaders.
Advanced proficiency in Microsoft Office, including Outlook, Excel, PowerPoint, Teams, and Word.
Strong analytical, organizational, and problem-solving skills.
Excellent verbal and written communication skills.
Ability to manage multiple priorities in a fast-paced environment.
High level of professionalism, discretion, and attention to detail.

Nice To Haves

Bachelor’s degree preferred.
Experience with reporting, collaboration, and project management tools preferred.

Responsibilities

Manage executive calendars, schedule meetings across multiple time zones, prioritize competing requests, and coordinate executive-level appointments.
Coordinate domestic and international travel arrangements, accommodations, itineraries, and expense reporting for supported leaders.
Prepare and organize materials for executive meetings, leadership reviews, board presentations, town halls, and transformation steering committee meetings.
Attend meetings as requested, document discussions, decisions, and action items, and distribute minutes and follow-up communications.
Serve as a primary point of contact for internal and external stakeholders and help ensure timely communication and resolution of inquiries on behalf of executive leadership.
Support enterprise transformation and strategic initiatives by tracking milestones, maintaining project documentation, and monitoring action-item completion.
Develop, format, and maintain executive communications, presentations, reports, dashboards, correspondence, and other business documents.
Gather, analyze, and summarize business data using Microsoft Excel and other business tools, and present findings through reports, dashboards, and PowerPoint presentations.
Create and maintain reporting mechanisms to support leadership visibility into technology, transformation, operational, and organizational initiatives.
Coordinate leadership team meetings, off-site events, employee engagement activities, and other departmental events as needed.
Manage confidential and sensitive information with professionalism, discretion, and integrity.
Maintain records, organizational documents, departmental information, and electronic filing systems.
Partner with HR, Finance, IT, and other business functions to facilitate organizational initiatives and executive priorities.
Perform additional administrative and project-related responsibilities as assigned and participate in special projects supporting the DRiV leadership team.