Executive Administrative Assistant Jobs

About The Position

Requirements

• High school diploma or equivalent.
• Prior administrative, executive-assistant, office-management, or senior support experience.
• Strong proficiency with Microsoft Outlook, Word, Excel, PowerPoint, Teams, and electronic file-management systems.
• Excellent written communication, proofreading, grammar, and professional correspondence skills.
• Exceptional organization, attention to detail, time management, and follow-through.
• Ability to manage multiple priorities and changing deadlines without losing accuracy.
• Sound judgment and the ability to handle confidential or sensitive information appropriately.
• Ability to work independently, identify what needs to be done, and complete assignments with limited supervision.
• Professional, dependable, responsive, and comfortable communicating with executives and external business partners.

Nice To Haves

• Three or more years of executive or senior administrative support experience.
• Experience supporting a CEO, company owner, or senior leadership team.
• Experience in multifamily housing, property management, real estate, construction, or a related industry.
• Experience with Box, Adobe Acrobat, property-management software, workflow systems, or project-tracking platforms.
• Associate or bachelor’s degree in business administration, communications, or a related field.

Responsibilities

• Manage executive calendars, appointments, meetings, reminders, and scheduling priorities.
• Coordinate internal and external meetings, including invitations, agendas, materials, conference links, and follow-up items.
• Monitor and organize executive communications, correspondence, and requests requiring attention.
• Draft, proofread, edit, and format emails, letters, reports, presentations, meeting materials, and other business documents.
• Prepare meeting agendas, take notes when requested, and maintain action-item and follow-up trackers.
• Maintain organized electronic files, executive records, corporate documents, and confidential information.
• Assist with employee onboarding and offboarding documents, personnel-file organization, and administrative HR coordination.
• Coordinate travel arrangements, reservations, itineraries, events, and executive appointments when required.
• Assist with expense reports, invoices, purchase documentation, receipts, and other basic administrative tracking.
• Communicate with employees, property teams, clients, ownership representatives, vendors, and business partners on behalf of executive leadership.
• Track deadlines, commitments, approvals, and special projects to ensure items do not fall through the cracks.
• Help organize information across Outlook, Microsoft 365, Box, company systems, and approved communication platforms.
• Support office administration, document preparation, data entry, research, and other assigned business needs.
• Handle sensitive employee, financial, owner, resident, vendor, and company information with strict confidentiality.
• Perform additional administrative duties and special projects assigned by executive leadership.

Benefits

• paid time off
• paid holidays
• flexible scheduling
• mileage reimbursement
• employee-assistance benefits
• professional-development opportunities