Executive Administrative Assistant

TEKsystems • Honolulu, HI

8d • $20 - $25 • Onsite

About The Position

Join a dynamic healthcare organization as an Executive Administrative Assistant supporting the Medical Management and Utilization Management leadership team. Provide high-level administrative and organizational support to executives, helping leaders stay focused on strategic and operational priorities. The role includes managing complex calendars, coordinating meetings and events, preparing executive materials, and handling confidential information professionally and discreetly.

The position is described as a contract role based in Honolulu, Hawaii. It is primarily onsite, with the possibility of transitioning to a hybrid arrangement based on business needs. Initial training and onboarding are fully onsite. Free parking is available, and the position supports a collaborative professional environment focused on organizational leadership and operational excellence.

The pay range is $20.00–$25.00 per hour. Individual compensation depends on factors including qualifications, skills, relevant experience, job knowledge, geographic location, and internal equity. Subject to eligibility and applicable plan terms, benefits for this temporary role may include medical, dental, and vision coverage; critical illness, accident, and hospital coverage; a 401(k) retirement plan with pre-tax and Roth contributions; life insurance; short- and long-term disability; a health spending account; transportation benefits; an employee assistance program; and time off or leave such as PTO, vacation, or sick leave.

Requirements

• High school diploma or equivalent.
• 3 to 5+ years of administrative support or executive assistant experience.
• Experience supporting leaders, directors, or executives.
• Strong organizational, prioritization, and time management skills.
• Ability to work independently, exercise sound judgment, and take initiative.
• Excellent verbal and written communication skills.
• Proficiency with Microsoft Office Suite, Outlook, Teams, and PowerPoint.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.

Nice To Haves

• Experience supporting executive leadership teams within healthcare or a similarly regulated environment.
• Experience managing complex executive calendars and coordinating large meetings or events.
• Experience creating executive presentations, reports, and professional business documents.
• Healthcare industry experience (preferred but not required).

Responsibilities

• Manage executive calendars, travel arrangements, scheduling, and meeting coordination across multiple leaders and stakeholders.
• Coordinate leadership meetings, workgroups, operational sessions, and executive forums.
• Prepare agendas, meeting materials, presentations, notes, and follow-up documentation.
• Support executive communications, correspondence, and document preparation.
• Organize and maintain administrative records, files, and operational documentation.
• Coordinate logistics and administrative support for departmental initiatives and projects.
• Track action items, deadlines, and follow-up activities to ensure timely completion.
• Support onboarding activities, team coordination, and administrative workflows.
• Assist with reporting, document formatting, and executive presentation development.
• Serve as a key point of contact for leaders, departments, vendors, and external stakeholders.
• Ensure meeting readiness, scheduling alignment, and effective communication across teams.
• Maintain strict confidentiality when handling sensitive and proprietary information.
• Promote organization, responsiveness, professionalism, and operational efficiency.
• Anticipate leadership needs and proactively provide administrative support.
• Help maintain consistency in administrative processes and coordination activities.

Benefits

• Medical, dental, and vision coverage (subject to eligibility).
• Critical illness, accident, and hospital coverage (subject to eligibility).
• 401(k) retirement plan with pre-tax and Roth post-tax contributions (subject to eligibility).
• Voluntary life and AD&D insurance for employees and dependents (subject to eligibility).
• Short- and long-term disability (subject to eligibility).
• Health Spending Account (HSA) (subject to eligibility).
• Transportation benefits (subject to eligibility).
• Employee Assistance Program (subject to eligibility).
• Time off or leave, including PTO, vacation, or sick leave (subject to eligibility).
• Free parking.

What This Job Offers

• Career Level: Mid Level
• Education Level: High school or GED