Administrative Assistant - Executive

CALIFORNIA SCHOOL EMPLOYEES ASSOCIATION•San Jose, CA

10d•$70,187 - $86,950•Onsite

About The Position

The Administrative Assistant provides overall administrative support to CSEA’s Executive department, including the Association President and Executive Director. The position is based at the organization’s headquarters in San Jose, California, and reports to the Executive Manager. CSEA represents more than 250,000 school employees across 750 California school districts and provides support services to school communities. This is a non-exempt position under the Fair Labor Standards Act.

Requirements

Three years of experience in an administrative role.
Proficiency in MS Office 365, Teams, OneDrive, and SharePoint.
Excellent written and verbal communication skills.
Experience emphasizing customer service.
Flexibility, high initiative, and attention to detail.
Ability to work independently with attention to detail.
Ability to handle confidential information with discretion.
Ability to demonstrate initiative, independence, and good judgment.
Ability to remain calm under pressure.
Ability to work effectively with people at all levels and adapt to a fast-paced environment.
Ability to communicate and write clearly and concisely.
Ability to handle difficult situations with diplomacy and tact.
College degree.

Responsibilities

Independently respond to letters and general correspondence.
Maintain records and correspondence.
Coordinate travel and housing requirements.
Arrange and coordinate conferences and meetings.
Coordinate and administer expense forms for approval and processing.
Maintain office files.
Process expense reports, track budget expenses, and maintain financial records and confidential files.
Assist in writing program scripts and other materials.
Edit and produce transcripts of business meetings.
Interpret and explain CSEA policies, procedures, Constitution, and Bylaws to members and staff.
Provide relief on the switchboard as needed.