Administrative Assistant I

Integrity Marketing Group • Scottsdale, AZ

8d

About The Position

Western Asset Protection (WAP) is seeking a full-time Executive Assistant to support its leaders. The role calls for a problem-solving mindset and the ability to support the Executive Team in a fast-paced environment. The assistant will manage schedules, travel arrangements, communications, expenses, events, and meal orders, and may need to learn new skills and work overtime frequently as needed by supervisors.

WAP is part of Integrity, an independent distributor of life, health, and wealth insurance products. Integrity describes its culture as people-first and family-like, with professional growth opportunities and a competitive compensation package that includes benefits. The position is located in Scottsdale, Arizona.

Requirements

• Maintain confidentiality regarding high-level company documents and meetings.
• Communicate professionally by phone and email, especially in business relationships.
• Be proficient in Microsoft Word, PowerPoint, Excel, and Outlook.
• Have proficient writing, editing, and typing skills.
• Demonstrate excellent attention to detail and high accuracy in data entry.
• Have excellent organizational skills and self-motivation without supervision.
• Maintain a positive, can-do attitude under pressure.

Responsibilities

• Prioritize leaders’ needs, projects, and other responsibilities in a fast-paced environment.
• Continually adjust meeting schedules according to leaders’ preferences.
• Provide travel options and book flights, hotels, cars, restaurants, and other events for leaders.
• Screen emails, phone calls, mail, and internal meeting requests as a gatekeeper for leaders.
• Reconcile financial statements and receipts monthly.
• Coordinate business events as needed.
• Order meals according to the leadership team’s needs.
• Learn new skills and work overtime frequently as needed by supervisors.
• Perform other duties as assigned.

Benefits

• Competitive compensation package and benefits offering peace of mind for employees and their families.
• Professional opportunities to accelerate career growth.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed