Administrative Assistant - Executive
California School Employees Association•San Jose, CA
•Onsite
About The Position
The Administrative Assistant supports the Executive department at the California School Employees Association headquarters in San Jose, California. Reporting to the Executive Manager, the position provides administrative support to the department, including the Association President and Executive Director. The role involves correspondence and records management, travel and meeting coordination, expense and budget tracking, document preparation, and assistance with member and staff inquiries. This is a non-exempt position under the Fair Labor Standards Act.
Requirements
- Three years of experience in an administrative role.
- Proficiency in MS Office 365, Teams, OneDrive, and SharePoint.
- Excellent written and verbal communication skills.
- Experience emphasizing customer service.
- Flexibility, high initiative, and attention to detail.
- College degree.
- Ability to work independently with attention to detail.
- Ability to handle confidential information with discretion.
- Ability to demonstrate initiative, independence, and good judgment.
- Ability to remain calm under pressure.
- Ability to work effectively with people at all levels.
- Ability to work and adapt to a fast-paced environment.
- Ability to communicate and write clearly and concisely.
- Ability to handle difficult situations with diplomacy and tact.
Responsibilities
- Independently respond to letters and general correspondence.
- Maintain records and correspondence.
- Coordinate travel and housing requirements.
- Arrange and coordinate conferences and meetings.
- Coordinate and administer expense forms for approval and processing.
- Maintain office files.
- Process expense reports, track budget expenses, and maintain financial records and confidential files.
- Assist in writing program scripts and other material.
- Edit and produce transcripts of business meetings.
- Interpret and explain CSEA policies, procedures, Constitution, and Bylaws to members and staff.
- May provide relief on the switchboard.
Benefits
- 19 paid holidays
- Three weeks of vacation
- Medical benefits for the employee and family
- Life insurance coverage
- Pension plan
- 401(k) plan
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
