Executive Administrative Assistant
About The Position
OPmobility is seeking an experienced Executive Assistant to provide high-level administrative and organizational support to its Program Director North America and Department Directors. The role calls for discretion, strong organization, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. The Executive Assistant manages schedules and travel, prepares executive materials and expense reports, coordinates meetings, tracks priorities and follow-ups, and serves as a liaison with internal teams and stakeholders. The role also supports departmental projects, special projects, and other executives or departments as needed, while handling confidential information appropriately.
Requirements
- 3–5 years of experience as an Executive Assistant or in a similar executive support role.
- Experience directly supporting Directors, VPs, or senior-level executives.
- Strong calendar management and travel coordination experience.
- Excellent written and verbal communication skills.
- Strong organizational, time-management, and prioritization skills.
- Ability to manage multiple priorities with a high level of accuracy and attention to detail.
- Strong interpersonal skills and professional judgment.
- Ability to appropriately handle confidential and sensitive information.
- Proficiency with Microsoft Office, particularly Outlook, PowerPoint, Word, and Excel.
Nice To Haves
- Automotive or manufacturing industry experience.
Responsibilities
- Provide day-to-day executive and administrative support to Department Directors.
- Manage complex calendars, meetings, appointments, and scheduling priorities.
- Coordinate domestic and international travel, including flights, hotels, transportation, and itineraries.
- Prepare and reconcile expense reports.
- Coordinate departmental meetings, agendas, presentations, and supporting materials.
- Attend meetings, take notes, and prepare meeting minutes and follow-up summaries.
- Prepare correspondence, reports, PowerPoint presentations, tables, and other executive-level materials.
- Track time-sensitive topics, priorities, and follow-up items to ensure deadlines are met.
- Serve as a liaison between Directors, internal teams, and other stakeholders.
- Support the coordination and monitoring of departmental projects and initiatives.
- Handle confidential and sensitive information with discretion.
- Support special projects and other executives or departments as needed.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
