Event Coordinator Jobs

About The Position

Requirements

• 1–3 years of experience in event coordination, hospitality, marketing support, or administrative roles
• Exceptional attention to detail and strong organizational skills
• Ability to manage multiple priorities and deadlines simultaneously
• Strong written and verbal communication skills
• Experience working with multiple stakeholders and external vendors
• Willingness to travel domestically for events

Nice To Haves

• Familiarity with Adobe Creative Suite (InDesign, Photoshop, Illustrator, Premiere Pro) and Canva is preferred

Responsibilities

• Support the planning and execution of corporate and invitation-only events, including client dinners, networking events, loyalty experiences, sponsorships, and leadership offsites
• Assist with end-to-end event logistics, including venue coordination, vendor communication, timelines, guest lists, invitations, and on-site support
• Prepare event documentation such as timelines, checklists, run-of-show documents, briefing materials, and post-event analysis
• Ensure all event details are delivered accurately and on schedule, escalating risks or issues proactively
• Provide on-site event support, assisting with setup, execution, and breakdown
• Coordinate with internal stakeholders, vendors, venues, and partners to ensure alignment and execution success
• Track approvals, updates, and deliverables across stakeholders
• Support destination research, venue sourcing, and site visits
• Travel domestically for event support and venue scouting as needed
• Assist with event communications including invitations, emails, RSVP tracking, and follow-ups
• Organize and maintain digital asset libraries including photos, videos, marketing collateral, and contracts
• Support post-event reporting, analysis, and debrief materials
• Assist with budget tracking, invoice processing, and expense reconciliation
• Maintain organized documentation of contracts, agreements, and financial records
• Support the creation of marketing collateral including invitations, presentations, signage, and digital content
• Assist with graphic design and video creation using tools such as Adobe Creative Suite and Canva
• Ensure all creative assets are accurate, on-brand, and version-controlled
• Contribute to a safe, inclusive, and accessible work environment where all Flighties feel welcomed, respected, and supported to thrive.

Benefits

• Up to 15 vacation days (prorated upon hire and increasing to 20 days after 2 years of employment)
• 5 sick days
• 3 personal days
• 1 Diversity Day
• 1 Volunteer Day
• 8 recognized holidays annually
• Travel perks/discounts
• Health & Wellness Programs
• Employee Financial Wellness Services
• National/International Award Nights and Conferences
• Medical, dental, vision, gender affirming care, and fertility care
• Hospital indemnity, AD&D, critical illness, long-term and short-term disability insurance
• Flexible Spending Accounts
• Employee Assistance Program
• 401k program with partial match
• Tuition Reimbursement Program
• Employee Share Plan – Ability to purchase company stock on Australian Stock Exchange with partial company match, subject to terms and conditions
• Global career opportunities in a network of brands and businesses