Coordinator, Event Services

ACCESS TCA INC•Whitinsville, MA

6d•$50,000 - $55,000

About The Position

The Coordinator, Event Services works with the Client Services team to ensure flawless execution of client events. The role manages the onsite, tactical execution components of clients’ exhibit programs while providing and maintaining the highest level of customer service.

Requirements

1–2 years of experience in the trade show industry, purchasing, event planning, or scheduling environments.
Strong attention to detail and accuracy.
Excellent communication skills.
Strong organizational skills and proven ability to manage multiple priorities while adhering to strict deadlines.
Ability to work independently and effectively execute assigned projects with little or no supervision.
Strong working knowledge of Microsoft Office.
Customer service skills for interacting with colleagues and vendors.

Nice To Haves

Bachelor’s degree in event management, marketing, or general business.

Responsibilities

Maintain a working knowledge of each client’s trade show schedule.
Review event information and exhibitor manuals to present a strategic approach for managing shows.
Review exhibitor guidelines and trade show regulations to ensure proper submission of contractor paperwork and insurance.
Identify and proactively communicate obstacles in advance of each show.
Develop timelines for contracted onsite vendors and services to ensure deadlines are met.
Attend production launch meetings and QARs.
Provide detailed service estimates for portable and in-line booths.
Order show-related services and issue purchase orders to secure bookings with vendors.
Distribute service orders to onsite supervisors, account management, and labor services vendors.
Monitor setup, show, and dismantle timelines.
Provide support to onsite supervisors and account managers.
Review post-show costs through project reconciliation.
Ensure compliance with show venues, contractors, and union requirements.