Event Coordinator
About The Position
The Event Coordinator plans, coordinates, and executes Winter and Spring Commencement Ceremonies and assists with the University Awards Ceremony, Convocation, and other University-sponsored events throughout the year. The role handles event planning and logistics, vendor procurement and coordination, schedules and timelines, recruitment and supervision of student employees and volunteers, coordination of event participants, and onsite event management and support. The position also manages a portfolio of summer camp and conference clients, including lodging assignments and communication with individual camp coordinators, and supports EAA registration and lodging operations during the week of EAA AirVenture. The Event Coordinator communicates with customers to establish event details and requirements, evaluates requests, recommends service plans and pricing, and provides status updates. Other duties include assisting with promotional materials, greeting guests, supporting registration, answering questions, processing event transactions and records, and securing event spaces, vendors, and staff.
Requirements
- Demonstrated excellence in customer service and interpersonal skills.
- Excellent verbal and written communication skills.
- Ability to interact positively with staff and clientele from a variety of backgrounds, experiences, and perspectives.
- Knowledge of the Microsoft Office suite.
- Demonstrated commitment to fostering a respectful, professional, and inclusive workplace environment.
- Bachelor's degree.
Nice To Haves
- Experience in special event planning, coordination, and execution.
Responsibilities
- Plan, coordinate, and execute Winter and Spring Commencement Ceremonies.
- Assist with the University Awards Ceremony, Convocation, and other University-sponsored events.
- Plan event logistics; procure and coordinate vendors; develop and manage schedules and timelines.
- Recruit and supervise student employees and volunteers, coordinate event participants, and provide onsite event management and support.
- Coordinate assigned campus events, including Commencement, University Honors & Awards, Homecoming, Titan Tailgate, and other campus special events as assigned.
- Facilitate and gather award-winner information and maintain award inventory.
- Manage a portfolio of summer camps and conferences, including lodging assignments and communication with camp coordinators.
- Assist with EAA AirVenture lodging operations during the week of EAA.
- Assist with planning events and creating promotional materials and resources.
- Greet guests, assist with registration, answer questions, and refer complex issues to appropriate entities.
- Monitor and process event-related transactions, data, and records.
- Schedule logistics and secure event spaces, vendors, and staff; coordinate event details and resolve operational issues.
- Communicate with customers to determine event requirements, evaluate requests, recommend service plans and pricing, and provide status updates.
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What This Job Offers
Job Type
Full-time
