Event Coordinator

Universities of Wisconsin•Oshkosh, WI

10d

About The Position

The Event Coordinator plans, coordinates, and executes the Winter and Spring Commencement Ceremonies, and assists with the University Awards Ceremony, Convocation, and other University-sponsored events throughout the year. The role handles event planning and logistics, vendor procurement and coordination, schedules and timelines, recruitment and supervision of student employees and volunteers, coordination of event participants, and onsite event management and support. The Event Coordinator also manages a portfolio of summer camp and conference clients and supports EAA registration operations. Designated campus events include Winter Commencement and the two Spring Commencement ceremonies; University Honors & Awards, including gathering award-winner information and maintaining award inventory; Homecoming, including Titan Tailgate; and other campus special events as assigned. The position also coordinates a small portfolio of summer camps and conferences, including lodging assignments and communication with individual camp coordinators, and assists with EAA AirVenture lodging operations during EAA week in July.

Requirements

Demonstrated excellence in customer service and interpersonal skills.
Excellent verbal and written communication skills.
Ability to interact positively with staff and clientele from a variety of backgrounds, experiences, and perspectives.
Knowledge of the Microsoft Office suite.
Demonstrated commitment to fostering a respectful, professional, and inclusive workplace environment.
Bachelor's degree.

Nice To Haves

Experience in special event planning, coordination, and execution.

Responsibilities

Assist with planning events and creating promotional materials and resources.
Greet customers and guests, assist with registration, answer questions, and refer complex issues to appropriate entities.
Monitor and process event-related transactions, data, and records.
Schedule event logistics and secure resources, including space, vendors, and staff; coordinate details and resolve operational issues.
Plan, coordinate, and execute Winter Commencement and the two Spring Commencement ceremonies.
Coordinate University Honors & Awards, gather award-winner information, and maintain award inventory.
Facilitate Homecoming activities, including Titan Tailgate, and coordinate campus special events as assigned.
Manage a small portfolio of summer camps and conferences, including lodging assignments and communication with individual camp coordinators.
Assist with EAA AirVenture lodging operations during EAA week in July and provide support for EAA registration operations.
Communicate with customers to determine event details and requirements, evaluate requests, recommend service plans and pricing, and provide status updates.
Coordinate vendors, event participants, student employees, and volunteers, and provide onsite event management and support.