Facility Scheduling Coordinator, Event Services (2020)

Idaho State University

2d • Onsite

About The Position

The Facility Scheduling Coordinator plans and coordinates the utilization and scheduling of campus space and coordinates equipment and facility setup for meetings, conferences, and special events. The position provides technical assistance with event planning, coordinates catered food service, supervises staff, and performs related work. It is an on-campus position in Pocatello and is not eligible for remote work. The position is not eligible for new visa sponsorship; candidates with valid U.S. work authorization may be considered.

Requirements

• Some knowledge of supervisory practices.
• Experience planning and coordinating facility scheduling, food service, and facility and equipment setup for a variety of events, including meetings and conferences.
• Experience interpreting and applying policies and procedures and explaining them to others.
• Experience allocating expenditures, reconciling accounts, and making fund transfers.
• Experience resolving conflicts.

Responsibilities

• Coordinate reservations and catering for events.
• Consult with customers to schedule events and determine space, equipment, audiovisual, security, and setup needs.
• Coordinate food and beverage services.
• Explain university policies and charges.
• Negotiate prices and approve contracts or agreements with off-campus users.
• Coordinate with departments providing food, beverage, entertainment, housing, security, parking, and other services.
• Coordinate or direct staff in room and equipment setup.
• Resolve complaints, problems, and conflicts.
• Recommend revisions to pricing schedules, the computerized scheduling system, and policies and procedures.
• Prepare or process billing for services.
• Project income and expenditures and prepare and monitor budgets.
• Oversee development of scheduling calendars, which may include the university's master scheduling calendar.
• Represent the university at meetings and conferences.
• Plan space utilization to optimize income.
• Prepare and supervise the preparation of reports.
• Hire, train, schedule, and evaluate staff.
• Serve on community and university committees.
• May develop and implement public relations and marketing strategies.
• May recommend seating, equipment, parking, security, and other arrangements.

Benefits

• Comprehensive health, dental, and vision coverage.
• Life insurance.
• Disability plan.
• Employee assistance program.
• Retirement options and company contribution.
• Paid time off and sick leave accrual.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Education Level: No Education Listed