Facility Scheduling Coordinator, Event Services (2020)

Idaho State University•Pocatello, ID

1d•Onsite

About The Position

The Facility Scheduling Coordinator plans and coordinates the utilization and scheduling of campus space and arranges facility and equipment set-up for meetings, conferences, and special events. The role provides technical assistance in event planning, coordinates catered food service, supervises staff, and performs related work. This is an on-campus position in Pocatello and is not eligible for remote work. The position is not eligible for new visa sponsorship; candidates with valid U.S. work authorization may be considered.

Requirements

Some knowledge of supervisory practices.
Experience planning and coordinating facility scheduling, food service, and facility and equipment set-up for a variety of events, including meetings and conferences.
Experience interpreting and applying policies and procedures and explaining them to others.
Experience allocating expenditures, reconciling accounts, and making fund transfers.
Experience resolving conflicts.
Candidates must already hold valid U.S. work authorization; the position is not eligible for new visa sponsorship.

Responsibilities

Coordinate reservations and catering.
Work with customers to schedule events and determine space, equipment, audio/visual, security, and set-up requirements.
Coordinate food and beverage services.
Interpret and explain university policies and charges.
Negotiate prices and approve contracts or agreements with off-campus users.
May develop and implement public relations and marketing strategies.
Coordinate with departments providing food, beverage, entertainment, housing, security, parking, and other services.
Coordinate or direct staff in room and equipment set-up.
Resolve complaints and problems.
Recommend revisions to pricing schedules, the computerized scheduling system, and policies and procedures.
Prepare and/or process billing for services.
Project income and expenditures and prepare and monitor budgets.
Supervise development of scheduling calendars, which may include the university master scheduling calendar.
Represent the university at meetings and conferences.
Plan space utilization to optimize income.
Prepare and supervise the preparation of reports.
Hire, train, schedule, and evaluate staff.
Serve on community and university committees.
May recommend seating, equipment, parking, security, and other arrangements.