Event Coordinator Jobs

About The Position

Requirements

• Bachelor's degree in Event Management, Hospitality, or a related field preferred.
• 2+ years in event planning and coordination, with a strong portfolio of successful events.
• Exceptional communication and interpersonal skills.
• Proficient in event planning software and tools.
• Creative thinking and attention to detail.
• Brings passion, energy, and a proactive attitude to interactions with members, clients, and staff.
• Ability to work evenings and weekends, as required.
• Must be at least 18 years old
• High School Diploma or Equivalent
• Ability to work nights, weekends and holidays as required
• Regular and predictable attendance

Responsibilities

• Plan, organize, and oversee all member-focused social events, holiday celebrations, theme dinners, and private banquets.
• Oversee event logistics, including layouts, room setups, decor, seating charts, and audio-visual needs.
• Design custom event floor plans utilizing software such as Social Tables.
• Develop and execute comprehensive promotional campaigns to advertise events, boost member awareness, and maximize participation.
• Create visually compelling digital and print marketing materials, including weekly email blasts, flyers, digital signage, social media posts, and monthly newsletter entries.
• Manage event registration portals, track sign-up trends, and proactively reach out to members for under-subscribed events.
• Ensure all marketing materials adhere to the club's branding standards, tone, and formatting guidelines.
• Collaborate with the Culinary and Food & Beverage teams to design event menus, align service specs, and ensure accurate guest counts.
• Conduct planning meetings and walkthroughs with vendors (e.g., florists, decorators, musicians, rental companies) and member host committees.
• Author and distribute clear, timely Banquet Event Orders (BEOs) to all relevant operational departments; communicate real-time updates as changes occur.
• Maintain the master club event calendar to optimize scheduling across clubhouse, golf, and racquet facilities.
• Process event registrations, track member billing, and ensure accurate posting of charges post-event.
• Log event expenses, monitor budgets, and prepare financial and attendance reports for management.
• Maintain accurate files of all event documentation, contracts, permits, and vendor contact records.
• Gather post-event feedback from members and leadership to continuously refine future programming.