Event Coordinator Jobs

About The Position

Requirements

• Command of the English language both written and verbal, with the ability to demonstrate warmth and empathy when engaging with others.
• Must be able to stand in one place for extended periods of time, and to remain on feet for up to 8 hours, including being able to lift 40lbs.
• Minimum two years in sales capacity in a comparable hotel/resort.
• Technologically sound with Microsoft Office applications.
• Proficient computer skills include but are not limited to Microsoft Word, Power Point, Excel, and Outlook.
• Must be able to work a flexible schedule.
• Work a variety of days and shifts (including early mornings, late nights and weekends) as needed.
• Must be available when client accounts are in-house.

Nice To Haves

• A four-year college degree is preferred.
• Additional experience in events, rooms, and/or reservations preferred.
• Previous sales experience preferred.
• Previous restaurant sales experience in a high end and/or luxury hotel or resort preferred.
• Opera experience preferred.
• Tripleseat experience with skills including managing leads, creating & detailing events, creating documents, managing deposit updates, and maintaining client contacts and accounts.

Responsibilities

• Tripleseat experience with skills including managing leads, creating & detailing events, creating documents, managing deposit updates, and maintaining client contacts and accounts.
• Field Tripleseat inquiries and voicemail requests. This includes checking availability and qualifying all leads before passing along to the Event Manager.
• Maintain and update the event calendar organizing prospects, tentative proposals and definite bookings.
• Involving yourself in developing and creating specialty items pertaining to each event, such as the printing of any menus and place-cards, along with any other details designed to make the event completely unique.
• Communication of function-arrangement to all responsible hotel departments.
• Work with accounting in collecting client deposits, final payments, adjustments, and sending receipts.
• Creating posting masters in Opera Cloud.
• Maintaining resume notes and client details.
• Assist when needed in conducting special events, site inspections, and off-site catering.
• Overseeing and managing events on site as assigned by Event Sales Manager
• Ensure timely follow-up with clients including Thank You’s and outreach for repeat business.
• Arranging and coordinating any third party vendors needed for events
• Coordination and execution of offsite events for GRNBA, WCA, Choose Chicago, Taste of Hope, and other partner organizations within the Chicagoland Area.
• Prepare and present Weekly BEO’s and Resume’s for all Emily Hotel departments.
• Update shared drives, and print copies as needed.
• Must be available when client accounts are in-house.
• Be a resource to other hotel departments as liaison to Catering Sales.

Benefits

• Competitive pay
• Comprehensive Benefit Package
• Health Saving Account
• Flexible Saving Account
• Employee Assistance Program
• Annual Education Allowance
• Generous Referral Program
• Fun and collaborative company culture with lots of team-building events
• Friends and Family rates for Level Hotels & Furnished Suites, The Opus Hotel and The Emily Hotel